Brewster Central School District is seeking bids for STEM lab equipment, including a CNC machine, robotic arm, and milling machines, to be furnished and delivered by summer 2026. Bids must be submitted on provided forms, and discrepancies should be reported in writing. The district reserves the right to reject any or all bids. Awards will be made to the lowest responsible bidder. All bids must be sealed and clearly marked. Interpretations of specifications must be requested in writing at least 5 days prior to the bid opening. Deliveries must be made as ordered and in accordance with specifications, with failure to deliver potentially leading to open market purchases at the bidder's expense. Payments are made after receipt of invoice and signed purchase order. The contract is subject to budget approval.
Delivery must be made during summer 2026. he primary bid is to furnish and deliver via liftgate the following equipment or approved equal during summer 2026.
Payment will be made after receipt of an original invoice and the signed receiving copy of the purchase order. Payment will be made after receipt of an original invoice in the business office and the receiving copy of the purchase order has been signed and returned to the business office by the initiating department.
Every unit delivered must be guaranteed against faulty material and workmanship for at least one year from the date of delivery, with replacements carrying the same guarantee. Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.
Awards will be made to the lowest responsible bidder, considering reliability, quality, conformity with specifications, purpose, and delivery terms. Awards will be made to the lowest responsible bidder, as will best promote the public interest, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.
A responsible bidder is considered to have adequate expertise, prior experience with comparable projects, and financial resources. A responsible bidder is considered to have adequate expertise, prior experience with comparable projects and financial resources necessary to perform the work outlines in the specifications in a timely, competent and acceptable manner.
Failure to deliver within the specified time or make replacements may result in open market purchases at the bidder's expense, and contract cancellation for nonperformance. If the successful bidder fails to deliver within the time specified or within reasonable time as interpreted by the school district, or fails to make replacement of rejected articles, when so requested, immediately or as directed by the school district, the school district may purchase from other sources to take the place of the item rejected or not delivered.
Samples may be requested prior to award or before shipment, and must be submitted strictly in accordance with instructions. Samples, when required, must be submitted strictly in accordance with instructions otherwise, bid may not be considered.
Requests for interpretation of specifications must be made in writing no later than five days prior to the bid opening date. Every request for such interpretation should be in writing, addressed to the school district, not later than five 5 days prior to the date fixed for the opening of bids.
Failure to sign and provide all requested information, submitting bids in pencil, or failing to comply with sample submission requirements may result in disqualification. Failure to sign and give all information requested in the proposal may result in the bid being rejected as nonresponsive.
