Fleet Consulting Government Bids & RFPs

Responses are due by 12:00 PM on Thursday, August 6, 2026.

Awards will be recommended to the respondent with the highest number of points, with scoring based on experience, project approach, project timeline, and price.

To be considered responsible, the submitting firm must have three years of experience, be licensed to do business in Georgia, and be financially and legally responsible.

The county may withhold payment for failure to submit subcontractor/supplier reports within thirty days following the end of the calendar quarter.

Failure to comply with the requirements contained herein may result in the submission being deemed non-responsive or non-responsible.

Responses will be received until 1:30 p. m. , MT, Wednesday, August 5, 2026.

The awarded vendor shall submit monthly invoices by the tenth day of each month to the county's project manager. The county is exempt from paying state or local sales taxes.

Proposals will be rated based on technical functionality, usability, implementation, training, support, maintenance, vendor experience, and price, listed in order of importance.

The county may investigate the vendor's ability to perform, including audited financial statements and history of past performance. Conditional responses will not be accepted.

The county reserves the right to cancel the contract and secure services from another vendor if the vendor fails to complete the work within the timeline, and may charge the vendor for additional costs incurred.

Questions must be submitted electronically by July 17, 2026, at 10:00 a. m.

Failure to respond in the required format or provide required information may deem the submittal nonresponsive. Offering gratuities or kickbacks to El Paso County employees will result in bid disqualification.

Submittals must be received in the R. M. E. P. S. submission portal on or before the proposal due date and time, July 23, 2026, 10:00 AM MT. Submittals must be received in the r. m. e. p. s. submission portal on or before the proposal due date and time.

City payment terms are net 30 days, unless otherwise negotiated. Payment shall be processed upon the City's receipt of an itemized invoice. City payment terms are net 30 days, unless otherwise negotiated.

Submittals will be evaluated on responsiveness, demonstrated qualifications and experience, experience with municipalities, proposed project approach, ability to meet schedule, and acceptance of contract terms. Submittal will be evaluated by representatives from the city’s facilities infrastructure maintenance division on the following criteria not ordered in their relative importance: Responsiveness to this rfq including addenda responses, if issued demonstrated qualifications and experience performing comparable municipal decarbonization, energy planning, or related technical consulting services. . .

Respondents shall submit a completed Statement of Qualifications (SOQ) including identification of all costs, proposed approach, preliminary project schedule, contact information, customer references, and any additional helpful information. Respondents shall submit a completed statement of qualifications rfq pursuant to part iii of this rfq no later than 10:00 am mt on july 23, 2026, via r. m. e. p. s.

Failure to submit responses to addenda may result in disqualification. Failure to submit such responses may result in disqualification.

Failure to submit responses to addenda or submitting SOQs after the due date and time may result in disqualification. Failure to submit such responses may result in disqualification of the submittal.

The contract begins on 11/06/2026 and ends on 11/05/2032.

Payments will be made electronically via automatic deposit. Retainage is 10% of each invoice, with 90% released quarterly if performance is satisfactory. The balance is released upon satisfactory completion of all services.

Quotes will be evaluated based on technical criteria (personnel, firm experience, ability to complete scope of work) and price evaluation. The state reserves the right to award based on the initial submission or conduct negotiations/BAFOs.

Bidders must have the necessary facilities for performing the contract and may be bypassed if they have a history of performance problems. The state may inspect bidders' facilities and check references.

Liquidated damages are specified for various service level failures, such as audit failure rates, data retention issues, security breaches, and delays in repairs or updates. Penalties can range from $500 to $25,000 per incident or day.

A mandatory pre-quote site visit is required for attendees. mandatory pre-quote site visit attendees

A bidder with a history of performance problems may be bypassed. Failure to comply with security requirements or data handling policies can lead to contract termination.