Roots Government Bids & RFPs

The contract period shall be from date of award through September 30, 2027. The city of Rockford reserves the right to extend the contract in one 1 year increments for a period of four 4 additional years.

All invoices shall be submitted within 30 days of completion of work to the City of Rockford Water Division for review and approval that the work was satisfactorily completed.

The City of Rockford Water Division intends to award a contract to the lowest responsive and responsible bidder. The city reserves the right to award one or more contracts on the bid submitted, as deemed most advantageous to the city.

All qualified bidders and their staff members must have the proper licenses, permits, and certifications to operate a disposal site in accordance with all applicable federal, state, and local agencies. All qualified bidders shall have a disposal site that has adequate capacity to receive disposal materials, and provides safe and reasonable access for city vehicles.

The city may require payment of liquidated damages for nonperformance. Should default be due to failure to perform or because of a request for a price increase, the city reserves the right to remove the firm from the city's bidder list and place the firm on the city's debarred list for a period of up to three 3 years.

Questions shall be received in writing until June 8th, 2026 at 12:00pm. No questions may be submitted after this date.

If this evaluation determines that a bid does not comply with the specifications set forth in this invitation to bid, then that bid shall be eliminated from consideration.

The period of performance or lead time for delivery is 9 months.

The work is to be completed within 90 calendar days from the notice to proceed, unless the date for completion is extended by the contract documents.

Partial payments will be made to the contractor during the satisfactory progress of the work, calculated at the rate of ninety percent (90%) of the dollar amount of the work completed, until fifty percent (50%) of the established contract amount is in place. After fifty percent (50%) of the work is in place, additional retainage shall not be withheld unless the contractor's progress is unsatisfactory.

If, at any time during a two-year period from the date of payment of the final estimate, the need of any repair or replacement becomes apparent, the village will at once notify the contractor in writing, and if within one week after such notification the contractor has not made the necessary repairs, the village may proceed to do the required work and to charge the cost thereof against the contractor.

The contract will be awarded to the qualified bidder submitting the lowest responsive bid complying with the conditions of the invitation for bids.

It is the intention of the village to award the contract for this job to a contractor whose construction skill and financial resources are fully equal to the task of prosecuting the work in a satisfactory manner and of bringing it to completion within the time limit specified. The form of proposal calls for a statement of bidder's experience and ability in this particular class of work, and for references concerning his/her business standing and capacity.

In the event that the contractor shall fail in the due performance of the entire work to be performed under this contract, by and at the time herein mentioned and referred to in the agreement, or within some other certain date subsequent to this to which the time limit for completion of the work may have been advanced under provisions of article 11, the said contractor shall pay unto the village as and for liquidated damages, and not as a penalty, the sum of one thousand dollars ($1,****) for each and every calendar day that the said contractor shall be in default.

It is expected that each bidder will make a personal examination of the entire site of the proposed work and of its surroundings.

Any proposal which does not contain a unit price for each item listed will be deemed incomplete and will not be considered in the award of the contract. Any proposal, in which the unit prices bid for any of the several items are deemed by the village to be manifestly unbalanced, will be subject to instant rejection. Any stipulation or qualification contrary to the contract requirements made by the bidder in or accompanying his proposal as a condition for the acceptance of the contract will not be considered in the award of the contract and may cause the rejection of the entire proposal.

The estimated period of performance or lead time for delivery is 9 months.

This procurement is set aside for small business.

The total estimated cost of this effort is not explicitly stated with a numerical value in the provided text.

The bid notice does not specify a delivery deadline for the services.

The bid notice does not specify payment terms.

The bid notice does not specify warranty information.

The bid notice does not specify the award criterion.

The bid notice states that proposals are solicited from qualified professional contractors consultant.

The bid notice does not specify any penalties.

The bid notice does not mention a site visit.

The bid notice does not require sample submissions.

The bid notice does not specify a deadline for challenges or disputes.

The bid notice does not provide an estimated total value.