This is a Request for Bids (RFB) from the West Virginia Community and Technical College System (WVCTCS) for the installation and maintenance of an access control and alarm monitoring system (ACAMS), video surveillance system (VSS), and security communications system at two buildings: the Caperton Center and the Vet Tech Facility in Clarksburg, West Virginia. Key requirements include: - The new systems must interface and be compatible with the current system at Pierpont Community Technical College's Advanced Technology Center (ATC). - Bidders must attend a mandatory pre-bid meeting on April 15, 2026, at 10:00 AM local prevailing time at the Caperton Center. Failure to attend will result in disqualification. - All questions must be directed via email to Jason Brown at ***@***. *. * by April 21, 2026, 12:00 PM LPT. Answers will be provided via addenda. - Bids must be submitted in sealed envelopes to the Director of Facilities and Capital Project Management at the specified South Charleston address by April 30, 2026, 1:00 PM LPT. Late bids will not be accepted. - The successful bidder will receive a purchase order and notice to proceed. - Work must start from the date of notice to proceed and be substantially complete within the number of consecutive calendar days identified in the contract, with final completion within 30 days thereafter. - Liquidated damages for delay in substantial completion are **** per day. - Key personnel installing the system must have a minimum of three years of installation experience and be manufacturer-certified. - Bidders must provide resumes for key personnel. - The bid must include all labor, materials, equipment, transportation, taxes, permits, fees, insurance, guarantees, warranties, and service contracts. - A one-year labor and equipment warranty is required, with an option for extended warranty at no additional cost. - Bidders must provide pricing for a maintenance agreement following the one-year warranty. - Bidders must be licensed contractors in West Virginia and include their license number with the bid. - Bidders must submit a Purchasing Affidavit and a Drug-Free Workplace Conformance Affidavit. - The successful bidder must be a registered vendor with the West Virginia Department of Administration, Purchasing Division. - Project closeout documents, including as-built drawings, O&M manuals, and warranties, are required. - The bid must include a complete turnkey installation of the systems as defined in the specifications and drawings. - Bidders must acknowledge receipt of all addenda. - Subcontractors must be identified in the bid. - The WVCTCS reserves the right to accept or reject any or all bids.
The bid documents will be available on Monday, March 23, 2026. Sealed bids will be received until 1:00 p. m. , LPT, April 30, 2026. The bid states, all work shall start from date of notice to proceed and shall be substantially complete not later than the number of consecutive calendar days identified in the contract. Bidder also agrees to achieve final completion within 30 days thereafter.
The bid notice mentions progress payments may be made monthly for work successfully completed upon certification by the architect and approval by WVCTCS. Progress payments shall be itemized according to the schedule of values and shall be invoiced in a format approved by the WVCTCS. Ten percent (10%) retainage shall be withheld from each progress payment. Retainage shall be paid upon successful completion of all work and requirements.
The bid states, Labor and equipment warranty shall, at a minimum, be for a period of one year after final acceptance. State any extended warranty offered at no additional cost.
The WVCTCS intends to award a contract to the lowest responsible and responsive bidder, provided the bid does not exceed available funds. The WVCTCS reserves the right to waive informalities or irregularities and to accept the bid that is in its best interests.
The contractor must be a security integrator regularly engaged in the sale, installation, maintenance, and service of access control systems, with at least ten years of experience with similar systems and at least two years as a factory-authorized dealer. Technicians must be thoroughly trained in low-voltage electronic systems, and 120 VAC power wiring must be performed by a licensed journeyman wireman.
The bid states, for each calendar day of delay in achieving substantial completion, the contractor shall be liable for and shall pay the owner, not as a penalty but as liquidated damages, in accordance with the following schedule: for each calendar day the project is not substantially complete, damages to be assessed at one hundred and fifty dollars (****) per day.
Attendance at the pre-bid meeting is mandatory: All bidders must attend the prebid meeting to familiarize themselves with the project location, site conditions and other relevant information. Should a bidder fail to attend, the bid will be disqualified. The pre-bid meeting is scheduled for April 15, 2026, at 10:00 a. m. local prevailing time.
The input does not explicitly mention sample submission requirements.
The bid notice does not specify a deadline for challenging the bid or award.
The input does not provide an estimated total value for the tender.
