Medical Evaluation Government Bids & RFPs

Responses to this IFB must be received July 16, 2026, 10:30 am.

HHS system agency will make contract payments in accordance with chapter **** of the Texas Government Code, commonly known as the Texas Prompt Payment Act.

HHS shall not be obligated to select the bidder with the lowest price but shall make an award to the bidder who provides the best value to the state of Texas.

The bidder shall have relevant experience required for the performance of the services as outlined in this IFB. The minimum experience required is five 5 years. The bidders personnel to be assigned to perform the services must be fully trained and, at minimum, have five 5 years relevant experience. Required licensure and accreditation: Texas dental license, and level 4: deep sedation or general anesthesia permit.

Failure to comply with sole point of contact requirements may result in disqualification of the response. Bidders should not submit exceptions to this IFB which could result in disqualification of a response. No changes to a response can be made after the submission deadline. The inclusion of assumptions could result in disqualification of a response.

The estimated historical spend included in section 1. 2 is provided only as a guideline for preparing the pricing response and should not be construed as representing anticipated or actual quantities that will be required. Historical spend for the same or similar services is 50,**** for the period September 1, 2025, to August 31, 2026.

Responses must be received by July 15, 2026, 10:30 am CT. Deliveries are to be made between 7:00 am and 2:00 pm on the date specified on the PO, excluding 11:00 am to noon.

Payment will be made in accordance with Chapter **** of the Texas Government Code (Texas Prompt Payment Act). Invoices must include the contract or purchase order number and detail the work completed.

Reagents must be stable and have an expiration date for a minimum of two years after receipt when stored under specified conditions (freezer at -20°C for master mix, refrigerator at 4°C for extraction buffer).

The award will be made to the bidder who provides the best value to the state, based on meeting or exceeding requirements and specifications, ability to meet performance delivery requirements, and price.

Bidders must submit a comprehensive response including all required information and documentation to demonstrate they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods.

HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor. Products delivered that fail to meet specifications or are not the actual items awarded may be rejected or returned at the vendor's expense.

Protest procedures are available as outlined in Texas Administrative Code, Title 1, Part 15, Chapter 391, Subchapter C.

Bids lacking adequate literature for alternative item evaluation, bids not conforming exactly to specifications, failure to comply with sole point of contact rules, or late responses may result in disqualification.

The historical spend for similar goods or services was $2,500,**** for the period 09/01/2025 to 11/03/2025.

Deliveries are on an as-needed basis. If unable to deliver on the agreed day or time, the contractor shall provide 24-hour notice to the COR. Emergency delivery will be provided within 24 hours after receipt of government notification.

Award will be based on a comparative evaluation of quotes considering technical capabilities, past performance, price, and certifications, aiming for the most advantageous offer to the government.

The vendor must be a qualified vendor capable of providing medical grade bulk liquid oxygen deliveries and maintenance. Registration in VISTA is required for VA contracts.

Failure to register in VISTA may result in exclusion from contract issuance. Late submissions may not be considered unless accepted by the contracting officer.

The evaluation factors for award have been revised. See the corresponding attachment for details.