Umbrella Cover Government Bids & RFPs

The solicitation due date is August 13, 2026, at 11:00 AM. due: august 13, 2026 11:00 am

The city expects to make payment of any final invoice to the vendor within thirty (30) days after receipt, inspection, and acceptance of the equipment. The city expects to make payment of any final invoice to the vendor within thirty 30 days after receipt, inspection, and acceptance of the equipment.

The standard manufacturer's warranty shall be extended to the city for the equipment, accessories, and components provided. The standard manufacturers warranty shall be extended to the city for the equipment, accessories and components provided.

The award will be made to the responsible offerer whose response is determined to be the best value for the city, considering factors such as total costs, past performance, OEM Cisco equipment, and delivery. The evaluation of and award for this solicitation shall be made to the responsible offerer whose response is determined in writing to be the best value for the city taking into consideration various factors.

Bidders must be registered in the city's financial management system, Oracle Finance Cloud. any awarded companies for this solicitation are required to be registered in the citys financial management system, oracle, finance cloud.

Failure to provide complete information, submitting bids not on the city's bid form, or submitting bids with confidential pricing may result in disqualification. The city reserves the right to declare as nonresponsive and reject any bid in which material information requested is not furnished or where indirect or incomplete answers of information are provided.

Bids must be received at or before: 10:00am on Aug. 14, 2026. Bids must be received at or before: 10:00am on aug. 14, 2026

Evaluation criteria may include, without limitation, coverage limits, terms, conditions, exclusions, cost, available broker and insurer services, pool services, and the financial solvency of the carriers. Evaluation criteria may include, without limitation, coverage limits, terms, conditions, exclusions, cost, available broker and insurer services, pool services, and the financial solvency of the carriers.

All agents, brokers, and insurers involved in the proposal must be authorized and/or licensed to operate in the state of Illinois. Commercial insurers must have a current A. M. Best rating of at least A or better. All agents, brokers, and insurers involved in the proposal must be authorized and/or licensed to operate in the state of illinois. Commercial insurers must have a current a. m. best rating of at least a or better

Contracting firm and its principal officer must be able to prove 5 years of continuous work experience, immediately preceding this quote, in the performance of work substantially equivalent to the scope of this project. References must be provided for bid to be considered.

The maintenance, repair or service provider acknowledges that failure to obtain such insurance on behalf of the pnw boces constitutes a material breach of contract and subjects it to liability for damages, indemnification and all other legal remedies available to pnw boces.

A bid shall not be considered for award nor shall any award be made where the noncollusive bidding certification has not been complied with, unless the head of the purchasing unit determines that such disclosure was not made for the purpose of restricting competition.

Bids must be electronically uploaded to the MITN website by the due date and time of July 22, 2026. Delivery of goods and services will be made within days after receipt of order.

Payment will be made within thirty (30) days of receipt of an accurate invoice. The city may withhold payments pending the results of any audit.

The contractor shall guarantee and reexecute at its sole expense any work that is faulty or defective, fails to conform to the contract, or fails to conform to inspections, tests, or approvals conducted by the city.

Proposals will be evaluated based on the condition and appearance of the equipment, information listed under the submittal requirements section, and price.

Companies must have been in business at least 5 years under the same company name, have contracts for similar services with at least 3 organizations, and possess sufficient capacity (inventory, equipment, personnel) to meet the city's needs.

For failure to deliver or perform according to the accepted bid, the city may consider the contractor in default, purchase goods/services on the open market, and charge additional costs to the contractor. Failure to enter into a contract within ten working days may result in forfeiture of deposit.

Bidders will be held to have familiarized themselves with the conditions under which they will be expected to perform. No additional fees will be allowed for failure to inspect.

Contacting city staff outside the designated point of contact during the solicitation process may lead to nullification of results, dismissal of the submission, or the contacted party being required to recuse themselves from consideration.

Proposals must be hand-delivered to the City Secretary Office, **** Houston St. , 3rd Floor, Laredo, Texas ****, by 5:00 PM CT on July 2, 2026.

Invoices to the City of Laredo have a 30-day term from receipt of supplies or completion of services. Discount terms are computed from the date of receipt and acceptance of supplies or services.

The contract will be awarded based on best value criteria, considering evaluated criteria, price, and other factors.

Agents must have at least ten years in business and agents' errors and omissions insurance with a limit of at least $1,000,000 per occurrence. Insurers with an AM Best rating of at least A:VII will receive more favorable consideration.

For solicitations valued over $50,000, bidders have ten calendar days prior to the city council's formal consideration of the contract to submit a written protest.

Proposals may be rejected if the vendor misstates or conceals material facts, the proposal does not conform to requirements, the vendor is in arrears on contracts or taxes, or if proposals are conditional. Violation of the no-contact provision with city officials may lead to disqualification.