Table Arrangement Government Bids & RFPs

The statutory deadline to submit transmittal forms and audited FY2026 ACFR to the Virginia Auditor of Public Accounts is December 15, 2026. The deadline to submit the audited FY2026 ACFR through the MSRB's EMMA reporting portal is December 31, 2026.

Proposals are sought from qualified certified public accounting firms with experience with local governments in Virginia.

The delivery, setup, and installation will need to take place on Wednesday, July 8, 2026, from 9 AM to 3 PM, and the breakdown and pickup of all items will be on Monday, July 13, 2026, from 9 AM to 3 PM. The period of performance shall be July 8, 2026 - July 13, 2026.

The bid notice does not explicitly state the payment terms, but it does mention that P-card is not an acceptable method of payment for this requirement and that vendors should have an account in Wide Area Workflow (WAWF) for payment purposes.

The government will award a contract resulting from this solicitation to the responsible vendor whose quote, conforming to the solicitation, will be most advantageous to the government, price and other factors considered. The government intends to evaluate all timely quotes received from eligible vendors on a lowest price technically acceptable (LPTA) basis.

The solicitation is for a total small business set-aside. Vendors should include a valid cage code on the quote and have an account in Wide Area Workflow (WAWF) for payment purposes.

The contractor may be required to stop performance with no additional price or cost to the contract, when it is determined the contractor operation site does not comply with an applicable OSHA regulation and is a threat to the safety and health of on-site personnel and/or the public.

The selected contractor shall perform an on-site visit at the government location within 5 calendar days after contract award to verify site conditions, access points, and installation and setup requirements for the associated rental items. The contractor shall contact the technical point of contact within 2 business days after award to coordinate and schedule the site visit.

Submitted quotes are not to exceed $350,****.

The delivery date for the items is on or before April 30, 2026.

The bid notice mentions electronic submission of payment requests and receiving reports via Wide Area Workflow (WAWF) and provides specific instructions for document types and routing data. It also references DFARS **** Wide Area Workflow Payment Instructions.

The contractor shall extend to the government the full coverage of any standard commercial warranty normally offered in a similar commercial sale at no additional cost to the government. The warranty covers a period of months, which the offeror is to insert.

Award will be made on a lowest price technically acceptable basis.

Offerors must be registered in the System for Award Management (SAM) to be eligible for award. Additionally, offerors are encouraged to submit published pricing, historical pricing data, or other information to support the government's price analysis and determination of fair and reasonable pricing. Quotations will only be accepted from authorized resellers who have provided a letter of authorization.

A site visit is scheduled for March 27, 2026, at 11:00 AM EST. The meeting location will be in front of Building B180. There will only be one government-sponsored site visit.

The bid notice does not mention the submission of samples.

The bid deadline for submission is March 27, 2026, at 4:00 PM CT.

The City of Laredo has a 30-day payment term from the receipt of supplies or completion of services. Discount terms will be computed from the date of receipt and acceptance of supplies or services.

The contract will be awarded to the lowest responsive responsible bidder, in accordance with the provisions of chapters 252 and 271 of the State of Texas Local Government Code.

Bidders are required to submit bids upon the condition that they shall thoroughly examine the specifications, schedule instructions, and other contract documents. They must also make all investigations necessary to thoroughly inform themselves regarding facilities and locations for delivery of materials and equipment.

The City of Laredo shall give written notice to the contractor supplier if the contractor does not provide materials in compliance with specifications and/or within the time schedule specified in the bid, or neglects or refuses to remove rejected materials, or makes an unauthorized assignment. Upon receiving written notification, the contractor must remedy the problem within ten calendar days, or the contract will be immediately canceled.

Samples, when required, must be submitted within the time specified, at no expense to the City of Laredo. If not destroyed or used up during testing, samples will be returned upon request at the bidder's expense.

If any person contemplating submitting a bid is in doubt as to the true meaning of the specifications, they may submit a request for clarification in writing via email seven calendar days prior to the scheduled bid deadline.