Ogden City is seeking proposals for a complete shaftless screw conveyor system for its water treatment plant. Proposals are due by April 10, 2026, no later than 2 pm. A non-mandatory pre-proposal meeting will be held on March 24, 2026, at 11 am at the water treatment plant. The system must meet specifications outlined in Exhibit A, including being manufactured in the United States. The warranty is for one year after the equipment is satisfactorily placed in service, or six months after delivery if not placed in service within six months of delivery. Proposals will be evaluated based on methodology, capability, ability to meet deadlines, cost, and warranty. Additional documents required include an authorized representative's contact information, methodology and resources, company experience, cost proposal, references, and evidence of insurability. Late proposals will not be accepted. Invoices should be sent to Ogden City Corporation, CO Water Utility, 133 W 29th Street, Ogden, Utah ****, or emailed to rustonm@ogdencity. com.
The deadline for submitting sealed proposals is April 10, 2026, no later than 2 pm. Late proposals will not be accepted.
The bid notice mentions that if offered by the contractor, Ogden City seeks a discount for early payment. Invoices must contain a complete description of the work or services provided, the contract price, the city purchase order or contract number, and the address of service or delivery. Invoices shall be promptly sent to the specified address or email.
The bid notice states that the supplier shall guarantee in writing that the equipment furnished is appropriate for the intended service and shall be free of manufacturing and fabrication defects in material and workmanship for a period of 1 year after the equipment is satisfactorily placed in service. If the equipment is not placed in service within 6 months of delivery, the 1-year guarantee period shall commence 6 months after delivery.
Proposals will be evaluated based on the following criteria: authorized representative information (pass/fail), evidence of insurability (pass/fail), list of client references (pass/fail), methodology and resources (20 points), capability and experience (20 points), ability to meet deadline (20 points), cost/fee proposal (25 points), and warranty (15 points), totaling 100 possible points.
Qualified respondents shall be licensed contractors in the state of Utah for this type of work, meet Ogden City's insurance and bonding requirements, and have experience with all work defined in the scope of work. Prequalification requires manufacturers to submit a list of at least 10 previous installations of similar size with contact information, preliminary drawings and process calculations, a letter stating compliance with specifications (addressing any deviations), and letters of current AWS certification.
A non-mandatory pre-proposal meeting will be held onsite at the Ogden City Water Treatment Plant on March 24, 2026, at 11 am. All firms intending to submit a proposal are encouraged to attend.
The last day for questions and answers is April 1, 2026, no later than 3 pm.
