Document Recognition Government Bids & RFPs

Items must be forwarded four weeks after contract award to a designated Miami warehouse. supplies shall be delivered to the inl designated miami warehouse no later than four 04 weeks after receipt of award.

The equipment shall be covered by the manufacturer's standard warranty for a minimum period of one year. he equipment shall be covered by the manufacturers standard warranty for a minimum period of one 1 year.

Award will be made to the lowest priced, technically acceptable offer. award will be made to the lowest priced, technically acceptable lpta quoted that is responsive to the request for quote rfq requirements.

Offerors must be registered in the SAM system for award management database. offerors shall be registered in the sam system for award management database at https:www. sam. gov prior to submittal of their offerproposal as prescribed under far ****.

Failure to be registered in SAM prior to proposal submission may deem the offeror's proposal non-responsible. failure to be registered at time of proposal submission may deem the offerors proposal to be considered nonresponsible and no further consideration will be given.

Non-peak periods: 1 business day for imaged checks/vouchers, 3 business days for imaged returns/documents, 7 business days for paper returns/documents. Peak periods: 2 business days for imaged checks/vouchers, 5 business days for imaged returns/documents, 10 business days for paper returns/documents.

Payment will be made electronically via direct deposit. The contractor will be compensated based on keystroke rate or active work time rate, as determined by the state. A 1% procurement efficiency program fee will be remitted quarterly.

Contractor must demonstrate the ability to scale operations up and down, maintain minimum technical infrastructures, employ a trained workforce, and provide a trained information systems representative. All personnel require criminal history record background checks, including fingerprint, credit, and tax filing checks.

Liquidated damages will be assessed for late delivery, failure to perform, staffing inadequacies, and failure to meet specific turnaround times for different document types and periods. Penalties can range from **** to $6,**** per business day.

Failure to comply with data security requirements, including background checks and data handling, could lead to disqualification. Failure to remit procurement efficiency program fees timely may result in contract termination.

Proposals must be submitted no later than 3:00 PM on July 31, 2026.

The county's payment terms are net thirty (30) days.

Contractor guarantees for one year from acceptance, or for a longer period stated in the solicitation, all goods, services, and construction offered. This includes a guarantee against defects in material and workmanship.

Proposals will be evaluated based on demonstrated experience (40%), ability to offer recycled materials (10%), cost (35%), MFD participation (10%), and veterans business preference (5%) for the written proposal. Interviews will also be conducted with the top three offerors.

Offerors must have a minimum of five (5) years in business and demonstrate similar experience providing novelty and promotional items. They must also have two (2) years of experience creating a https website for browsing promotional products.

Failure to complete and submit required wage requirements forms may result in the proposal being deemed unacceptable and rejected. Non-compliance with the prevailing wage law can lead to civil action by an aggrieved employee.

There will be an optional pre-submission conference at 9:00 AM on July 7, 2026, via Microsoft Teams meeting.

Protests must be delivered to the Director, Office of Procurement, within ten (10) days after the proposed contract award is publicly posted, or before the solicitation proposal submission due date and time if seeking cancellation or amendment.

Proposals submitted after the due date and time will not be accepted. Failure to be certified as a local small business prior to the bid due date and time will result in rejection. Failure to submit required wage requirements forms may also lead to rejection.

Delivery must be made as ordered and in accordance with the terms of the contract. Unless otherwise specified in the bid specifications, delivery shall be made within thirty calendar days after receipt of a purchase order by the contractor.

While prompt payment discounts will not be considered in determining the low bid, the commissioner may consider any prompt payment discount in resolving bids which are otherwise tied.

The contractor shall be solely responsible for assuring that deliveries are made to personnel authorized to accept or receive product on behalf of the authorized user.

The commissioner reserves the right to accept or reject any and all bids, or separable portions of offers, and waive technicalities, irregularities, and omissions if the commissioner determines the best interests of the county will be served.

The contractor must be prepared, if requested by the commissioner, to present evidence of experience, ability and financial standing, as well as a statement as to plant, machinery and capacity of the manufacturer for the production, distribution and servicing of the product bid.

The contractor shall comply with all provisions of all laws in the county of rockland, the state of new york and the united states of america that affect municipalities and municipal contracts.

The commissioner reserves the right to request from the bidder/contractor representative samples of the product offered at any time prior to or after award of a contract.

Bidder may be disqualified from receiving awards if bidder, or anyone in bidder's employment, has previously failed to perform satisfactorily in connection with public bidding or contracts.