This is a public tender notice from Steuben County for the one-time purchase of grinder teeth, tooth holders, and hardware. Bids must be submitted in sealed opaque envelopes to the Purchasing Department by 1:30 PM local time on Thursday, April 16, 2026. Bid documents are available from the Purchasing Department and on the Steuben County website. Bidders are responsible for acquiring bid information and forms. All bids must be submitted on Steuben County bid forms. The county reserves the right to accept or reject any or all bids, waive irregularities, and request resubmittals. Awards will be made on a line-item basis to the lowest extended line-item price bid from qualified, responsive, and responsible bidders, but the county reserves the right to make awards in its best interest. All bids must be firm for 45 days from the bid opening date. Required insurances and OSHA training are detailed in the bid document. Prevailing wage and supplement requirements are also applicable. Bidders must provide documentation to substantiate product equality if bidding non-Rhino or non-Wirtgen products. Delivery is required within 21 calendar days of order to Steuben County Department of Public Works Station 2, **** CR 113, Bath, New York. Vendors must notify the county 72 hours prior to delivery. Liquidated damages of **** per day will be assessed for late delivery. A bid bond of $1,**** is required. Specific contact personnel for questions are Andrew G. Morse (Purchasing Director) and Matt Applebee (Machine Shop Supervisor).
The bid notice states that all line items are required to be delivered on or within twenty-one (21) calendar days of order. The product shall be delivered to the Steuben County Department of Public Works Station 2, **** CR 113, Bath, New York. The vendor shall notify the county of its intent to deliver the equipment at least seventy-two (72) hours prior to delivery. all line items are required to be delivered on or within twentyone 21 calendar days of order.
The bid notice states that the bidder shall submit manufacturer's standard warranty information with its bid, and warranty coverage must be acceptable to Steuben County. The county reserves the right to negotiate an acceptable warranty with any and all bidders after the bid opening but prior to award, without modification of bid prices. The bidder shall submit manufacturers standard warranty information with its bid. Warranty coverage must be acceptable to steuben county.
The bid notice states that for the purposes of this bid and subsequent awards, it is intended that awards will be made on a line-item basis to the lowest extended line-item price bid. Awards shall only be made to bids submitted by qualified, responsive, and responsible bidders who sufficiently meet the terms, conditions, and specifications stated herein. However, Steuben County reserves the right to determine awards/awardees in accordance with the best interest of Steuben County. For the purposes of this bid and subsequent awards, it is intended that awards will be made on a lineitem basis to the lowest extended lineitem price bid.
The bid notice requires bidders to include general history (name, address, telephone number, contact person, hours of operation, relevant information) and references to other municipalities within New York State where the bidder has successfully provided products of a similar nature. Each bidder is required to include the following information with its bid submittal: 1. General history: name, address, telephone number, contact person, hours of operation, relevant information. 2. References: reference to other municipalities located within New York state, where bidder has successfully provided products of a similar nature.
The bid notice includes a liquidated damages clause stating that the awardee shall pay the county one hundred dollars (****) for each and every calendar day that expires beyond the time period stated for completion. The county and the awardee agree that as liquidated damages for delay but not as a penalty the awardee shall pay the county one hundred dollars **** for each and every calendar day that expires beyond the time period stated herein.
