Snow Education Government Bids & RFPs

The school district reserves the right to make awards by individual location, groups of locations, geographic zones, or the entire district. The school district reserves the right to accept or reject inwhole or in part any and all proposals, to waive informalities and irregularities therein, and toaward the contract to other than the contractors submitting the best financial proposal lowbidder and to award the contract to one 1 or more contractors in the school districts sole andabsolute discretion.

Contractor references for at least three 3 current or recent clients for whom the contractor has provided snow plowing and snow removal services of a similar scope and complexity are required. Preference will be given to references from K12 school districts, collegesuniversities, municipalities, or other large commercial or institutional properties.

The contractor certifies that they are not suspended or debarred from federal procurement. Submitting a false certification for the Iran Economic Sanctions Act can result in a civil penalty of not more than $250,**** or 2 times the amount of the contract, whichever is greater, plus investigation costs and attorney fees. A false certification also makes the contractor ineligible to bid for three years.

Submissions are due by 2:00 PM on Monday, July 20, 2026. bids must be submitted to the purchasing office at the above address no later than 2:00 p. m. on monday, july 20, 2026.

Payment shall be made within sixty days following the satisfactory completion of the contract upon approval by the district. payment shall be made within sixty 60 days following the satisfactory completion of the contract upon approval by the district.

The contract will be awarded to the lowest responsible and responsive bidder whose bid meets the requirements of the IFB. he intent of this ifb is to award a contract to the lowest responsible and responsive bidder whose bid meets the requirements of the ifb.

Bidders must provide a list of at least three school districts of comparable size as evidence of previous experience. bidders must provide a list of at least three school districts of comparable size as evidence of previous experience.

If the successful vendor fails to deliver or provide services within the time specified, the district may purchase from other sources and the vendor agrees to reimburse the district for excess costs. on all such purchases, the successful vendor agrees to reimburse the district promptly for excess costs occasioned by such purchases.

Bidders are requested to visit the school site to familiarize themselves with the roads, sidewalks, and parking areas. bidders are requested to visit the school site to familiarize themselves with the roads, sidewalks, and parking areas

All questions or requests for IFB clarifications or explanations must be submitted no later than 4 PM on July 14, 2026. all questions or requests for ifb clarifications or explanations must be submitted no later than 4 p. m. on july 14, 2026

The district reserves the right to reject any bid where investigation and evaluation of the vendor's qualifications indicate that the vendor may not promptly and efficiently complete the services. he district reserves the right to reject any bid where investigation and evaluation of the vendors qualifications indicate that the vendor may not promptly and efficiently complete the services as per the specifications.

Proposals must be received prior to the proposal deadline of Thursday, July 9th, 2026. Late proposals will not be accepted.

Periodic invoices for completed services are to be submitted to the district's accounts payable department. Invoices shall reference the appropriate purchase order number, service address(es), service type, and equipment used and personnel deployed. Periodic invoices shall not exceed thirty calendar days from the date of the service.

Offers will be evaluated based on the best evaluative score from a written response, past performance and references, equipment resources, scope of work and specification compliance, customer service and support, safety compliance, and pricing/value added components.

Proposals must be from qualified contractors. Vendors must provide a vendor profile including company staff size, geographic location, professional staff assigned, resumes, training, certifications, company background, and a minimum of three K12 client references. They must also list any current litigation, outstanding judgments, liens, or defaulted contracts in the past five years, and provide copies of all pertinent licenses.

Failure to meet zero-tolerance requirements may result in financial penalties, withholding of payment, or termination of contract.

Vendors may appeal by submitting, in writing, a detailed request for reconsideration to the district's executive director of finance within 72 hours after the intent to award is posted on bidnet.

Unauthorized contact with a district employee other than the procurement agent regarding this RFP may result in disqualification. Misstating or concealing any material fact, not strictly conforming to law or solicitation requirements, or not including required documents can also lead to rejection.

Proposals must be received on or before June 30, 2026, by the close of business. interested vendors should provide their proposal on or before june 30, 2026 by the close of business.

All invoicing must occur within 30 days and contain a purchase order number. Invoices should include storm date, accumulated inches, time by vendor, and totals of product used. All invoicing must occur within 30 days and contain a purchase order number issued by the purchasing office.

Qualified proposals will be evaluated based on the relative merits of the vendors qualifications and factors such as: lowest and best quote, most advantageous to South Kingstown Public Schools, quality of services offered, the general reputation and performance capabilities of the vendor, the substantial conformity with the specifications and other conditions set forth in the proposal, and such other factors deemed pertinent by South Kingstown Public Schools. Qualified proposals will be evaluated based on the relative merits of the vendors qualifications and factors such as: lowest and best quote

Vendors must provide proof of workers compensation, comprehensive general liability, and automobile liability, along with 3 references, preferably from other schools or municipal accounts. Proof of workers compensation, comprehensive general liability, and automobile liability. 3 references: include other schools or municipal accounts, if possible.

In case of default by the vendor, South Kingstown Public Schools may procure services from other sources and hold the vendor responsible for any excess cost. Default is defined as being nonresponsive when called for services. In case of default by the vendor south kingstown public schools may procure services from other sources and hold the vendor responsible for any excess cost occasioned thereby.

Default is defined as being nonresponsive when called for services, which may lead to the school procuring services from other sources and holding the vendor responsible for excess costs. Default is defined as being nonresponsive when called for services.