This is a public tender notice from the Council Rock School District for the supply of propane for the **** school year. Bids must be submitted by 1:00 PM on Thursday, April 16, 2026. The contract period is fixed from July 1, 2026, to June 30, 2027. Bidders must provide pricing in two forms: fixed price or floating price based on Mont Belvieu, TX propane spot pricing. The contractor is responsible for providing sufficient vehicles and staffing for timely deliveries within a maximum of 24-hour response time. The contractor must also ensure all personnel have the necessary background checks (child abuse history, criminal history, FBI fingerprinting) if they will come into direct contact with children. Insurance requirements are detailed, including commercial general liability, business auto liability, and workers' compensation. The district reserves the right to reject any or all bids and to waive technicalities. A bid bond, bank treasure, or certified check for ten percent of the total first year's contract amount is required at the time of bid.
The bid proposal must be submitted on or before 1:00 PM on Thursday, April 16, 2026.
The contractor must furnish delivery tickets with each fuel delivery, and payment will only be made on gallon information printed on metered tickets. Invoicing shall indicate the date of delivery, quantity, fixed price if applicable, and floating price if applicable with the proposed and accepted markup. No temperature correction factors shall be applied to the invoice.
The contract will be awarded to the responsible bidder whose bid, conforming to the instructions, will be most advantageous to the Council Rock School District, price and other factors considered.
Bidders are expected to examine the specifications and all instructions. Bids must be signed by an authorized officer or agent of the bidding company together with proof of corporate authority and corporate seal affixed to the last page of the bid. The contractor shall maintain a current child abuse history clearance, a satisfactory criminal history background check, and FBI fingerprinting clearance for individuals who will come into direct contact with children.
The contract may be canceled or terminated by the district, and all money due or to become due under the contract may be forfeited for a violation of the terms or conditions related to non-discrimination based on gender, race, creed, or color.
There is no pre-bid meeting scheduled.
Where samples for specific items are required with the bid, these items are stipulated on the pages of the detailed specifications. If further sampling is deemed necessary, the bidder will be required to furnish the sample upon request. All samples must be plainly marked with the name of the bidder and the item number the sample represents. The bidder must prepay all charges for transportation for such samples, including drayage.
