Invitation for Bid (IFB) for vending machine service repairs and preventative maintenance for commonwealth-owned machines located statewide. This is a multiple award contract, with contracts awarded to all responsible and responsive bidders. Bidders will bid on counties they wish to provide service. The contract term is two years with three one-year renewal options. Pricing tiers are established for service call requests and administrative service repairs. Bidders will provide an all-inclusive service call rate and a per-hour labor rate for repairs. Parts are reimbursable at cost plus 10%. Bids must be submitted electronically through the PA Supplier Portal by June 30, 2026, 4:00 PM. Electronic opening will be on July 1, 2026, 8:00 AM.
Bids must be received by the purchasing agency no later than the solicitation due date of June 30, 2026, at 4:00 PM.
Payment shall be made on a reimbursement basis for actual goods and services received and accepted. Invoices must be emailed to ***@***. *. *, copying ***@***. *. *, and must contain the purchase order, vendor number, remittance address, and actual dates of service along with transportation supporting documentation.
All materials, components, and equipment installed under this contract will have a one-year warranty or the manufacturer's full warranty, whichever is greater.
Multiple Award: Contracts will be awarded to all responsible and responsive bidders who comply with the eligibility requirements.
Vendors must have relevant experience, qualifications, background, licensure, and certifications to provide vending machine service repairs and preventative maintenance services.
Any work found to be inferior or non-functional shall be corrected or replaced by the contractor at no additional cost to the Commonwealth and may result in an entry into the Contractor Responsibility Program System (CRPS).
Work found to be inferior or non-functional may result in an entry into the Contractor Responsibility Program System (CRPS).
