Pool Finish Government Bids & RFPs

Proposals are due by July 16, 2026, at 4:00 PM MDT.

Payment will be made for actual quantities measured and accepted, or for quantities appearing in the contract if measurement is not required. The total obligation of the City shall not exceed the contract amount.

The contractor shall provide a two-year guarantee on all work performed under this contract after the job has been completed and accepted.

The City intends to make an award using evaluation criteria to determine the best value, considering all factors and criteria in the proposals submitted. The order of ranking for evaluation is: Qualifications and Experience, Project Approach Methodology, Cost Proposal, Project Schedule, and Warranty.

Each offeror must complete Exhibit 1, the Solicitation Qualification Document, which includes information on licenses, years in business, firm history, staff qualifications, and similar projects.

The offeror is expected to examine the site of the proposed work before submitting a proposal. Offerors may conduct subsurface investigations at their expense prior to the public opening of proposals.

The successful offeror may be required to furnish samples of materials used in the construction of the work, which will be tested for conformance with contract requirements.

Failure to provide requested information, submitting a false or sham proposal, collusion, or violating the city's code of ethics may result in rejection of the offer.

The estimated project magnitude is between $500,**** and $700,****.

Sealed bids will be received until June 25, 2026, at 11:00 a. m. est.

Monthly progress payments are made, with a 5% retention until final completion and acceptance of all work.

The contractor shall be responsible for the complete, coordinated, code-compliant, fully operational, and warrantable installation of all work.

The contract will be awarded to the lowest responsive and responsible bidder, provided its bid is reasonable and in the interest of the authority.

Bidders shall provide three previous projects having similar scopes of work.

If the work is not substantially completed within the time required, there shall be imposed on the contractor liquidated damages of **** per calendar day.

The owner reserves the right to disqualify any contractor and refuse to accept the bid of any bidder who has been convicted of any unlawful, corrupt or collusive practice involving a public contract.

Bids must be received by the city prior to the bid opening date of July 17, 2026, at 2:00 p. m. local time.

The city agrees to pay the contractor for said work as shown on the attached bid form and pursuant to the terms and conditions of the contract. Monthly estimates will be paid at 95% of the estimated value of work performed. Final payment will be made no less than 30 days after completion and acceptance.

The city shall determine the lowest responsible and best bidder for the project.

Bidders must demonstrate satisfactory completion of comparable work or the ability to perform the work. A qualified swimming pool specialty subcontractor is mandatory for the natatorium scope.

If the contractor fails to complete the project within the specified time, liquidated damages of **** per consecutive calendar day may apply.

A mandatory in-person pre-bid meeting will be held on June 12, 2026, at 10:00 a. m. CST at the Germantown Athletic Club.

Any protest concerning the award of this bid shall be filed in writing within seven days after the intended award is announced.

Failure to comply with bid requirements, including submitting a bid bond or certified check, or failing to have a drug and alcohol testing policy, may result in the bid not being considered.