The City of Austin is seeking to establish a contract for the distribution and sale of traffic safety flares for the Austin Police Department. Offers are due by Thursday, May 28, 2026, at 2:00 PM CT, and will be opened on Thursday, May 28, 2026, at 3:00 PM CT. Questions are due by Friday, May 8, 2026, at 5:01 PM CT. The solicitation was published on Monday, April 27, 2026. Offers must be submitted online through the eResponse function in Austin Finance Online. The city will evaluate bids based on best value, with discounts for local and small businesses. A sample of one case of flares must be submitted within five business days of request. Traffic flares will be tested by APD for burn time, with a requirement of a 10% or less failure rate on burn time for a case of 36 flares. Delivery is to be made within 14 calendar days after the order is placed to the Austin Police Department Forensics facility at 812 Springdale Rd, Austin, TX **** can be emailed to ***@***. *. * or mailed to PO Box ****, Austin, TX 78767-****. The contract term is an initial 24 months, with up to three additional 12-month extensions at the city's option. Offerors must provide written certification regarding manufacturer, material weight, and ingredients, documentation of test results, detailed specifications, and Safety Data Sheets (SDS) with their offer. Failure to provide these documents may result in disqualification.
The bid notice states that routine orders shall be delivered within fourteen 14 calendar days. Contractor shall deliver routine orders within fourteen 14 calendar days.
The bid notice states that all proper invoices received by the city will be paid within 30 calendar days of the city's receipt of the deliverables or of the invoice, whichever is later. All proper invoices received by the city will be paid within 30 calendar days of the city's receipt of the deliverables or of the invoice, whichever is later.
The bid notice states that the contractor warrants that all deliverables sold to the city under the contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings, and descriptions in the solicitation, to any samples furnished by the contractor, to the terms, covenants and conditions of the contract, and to all applicable state, federal or local laws, rules, and regulations, and industry codes and standards. Unless otherwise stated in the contract, the deliverables shall be new or recycled merchandise, and not used or reconditioned. The contractor warrants and represents that all deliverables sold the city under the contract shall be free from defects in design, workmanship or manufacture, and conform in all material respects to the specifications, drawings, and descriptions in the solicitation, to any samples furnished by the contractor, to the terms, covenants and conditions of the contract, and to all applicable state, federal or local laws, rules, and regulations, and industry codes and standards. Unless otherwise stated in the contract, the deliverables shall be new or recycled merchandise, and not used or reconditioned.
The bid notice states that this IFB will be awarded to the contractor that submits the lowest responsive bid. This ifb will be awarded to the contractor that submits the lowest responsive bid.
The bid notice states that offerors intending to respond to this solicitation shall download and complete each of the submittal documents listed in the solicitation details, documents section. Offerors intending to respond to this solicitation shall download and complete each of the submittal documents listed in the solicitation details, documents section.
The bid notice states that the contractor shall provide a sample of one 1 case of flares meeting the specifications as stated in this IFB within five 5 business days from the date of request by the city. Submit a sample of one 1 case of flares meeting the specifications as stated in this ifb. The contractor shall submit a sample within five 5 business days from the date of request by the city.
The bid notice states that any protest regarding the solicitation by the city shall be filed no later than five 5 business days before the opening of bids. Any protest regarding the solicitation by the city shall be filed no later than five 5 business days before the opening of bids.
