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This Request for Proposal (RFP) is for the Storm Supplemental Sanitary Sewer Maintenance Program for the City of Westminster. The contract term is for five years, with an initial one-year term and four one-year renewals. The scope of work includes preventative maintenance services for sanitary sewer and stormwater systems, such as jet cleaning, CCTV inspection, manhole inspections, cleaning of manholes and storm inlets, hydro excavation, point repairs, and manhole frame and cover adjustments, repair, and replacement, including asphalt repair. Emergency response services are required 24 hours a day, 365 days a year, with priority response within one hour and normal response within two hours. Proposals must be submitted electronically through the Rocky Mountain e-Purchasing System Bidnet by the proposal due date. All clarifying questions must also be submitted via Bidnet by the specified deadline. Addenda will be issued on Bidnet if revisions are necessary. Payment terms are Net 30 days. The contractor is responsible for warranty work and must have a local source to coordinate any necessary warranty assistance, responding within 24 hours. Proposals should not exceed 15 pages of text and figures and must include a cover letter, written response addressing project requirements, qualifications, staff and resources, ability to meet response times, references, fee schedule, licenses and certifications, proof of insurance, sample contract redlines (if applicable), certificate of good standing, and a subcontractor list. Evaluation criteria include written response, qualifications, staff and resources available, ability to meet required response times, references, and fee schedule. The award will be made to the highest scoring proposer. Protests regarding the solicitation or award must be submitted in writing to the Procurement Manager within specific timeframes: pre-award protests must be at least three business days before the proposal opening date, and post-award protests must be within ten business days after the intent to award is published. The City of Westminster is exempt from city, state, and federal sales and excise taxes.
The proposal due date is June 22, 2026, at 4:00 PM MST. Work shall not commence until a contract has been fully executed and the contractor has received a City Purchase Order (PO).
The bid notice states that payment terms are Net 30 days, with payment to the contractor made within 30 days after the completion of services and acceptance of a proper invoice.
The bid notice states that the service provider shall be fully responsible for any and all warranty work, and proposer shall have or establish a single, local source that will accomplish or coordinate any necessary warranty work, responding to requests for warranty assistance within twenty-four (24) hours.
The bid notice states that selection shall be made to the highest scoring proposer of the evaluation criteria of this RFP.
All proposers must submit written evidence of their qualifications to perform the work, including work previously completed, staff and resources available, ability to meet required response times, whether the proposer maintains a permanent place of business, and whether the proposer has appropriate technical experience.
Pre-award protests must be submitted at least three business days before the proposal opening date, and post-award protests must be submitted within ten business days after the intent to award is published.
Communication with city personnel outside of the procurement staff may result in disqualification of the proposer's submission. Offering or accepting gratuities or kickbacks will result in disqualification.
