Levels Government Bids & RFPs

The district must have delivery within 30 days after awarding of contract unless otherwise specified within specifications. Delivery date will be a factor to consider in determining bid award.

Payment by the district will be made within 30 days after the date on which the district receives the goods under the contract or the date on which the performance of services under the contract was completed, or the date on which the district received the invoice for the goods or services, whichever is later. The districts preferred method of payment is, direct deposit ACH.

The bid notice requires vendors to submit warranty information and service agreement information together with the bid. Failure to provide such information may be cause for rejection of the bid. Specific details on warranty for parts and labor are requested.

In determining to whom to award a contract, the district shall consider: 1. The purchase price 2. The reputation of the vendor and of the vendors goods or services 3. The quality of the vendors goods or services 4. The extent to which the goods or services meet the districts need 5. The vendors past relationship with the district 6. The impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses 7. The total longterm cost to the district to acquire the vendors goods or services 8. Whether the vendors ultimate parent company or majority owner has its principal place of business in this state or employs at least 500 persons in this state and 9. Any other relevant factor specifically listed in these specifications.

The district may make such investigations as deemed necessary to determine the qualifications and or ability of the bidder to perform in accordance with the bid terms and conditions specified herein. The bidder shall furnish to the district all such information as the district may request. The district reserves the right to reject any bid if the bidder fails to satisfy the district that such bidder is properly qualified to carry out the obligations of the contract.

The district shall have the right to cancel or default all or part of the undelivered portion of the order if the contractor breaches any of the terms hereof, including warranties, if the contractor becomes insolvent or commits acts of bankruptcy. Other factors shall include service performance.

The deadline for submissions is June 5th, 2026, at 4:00 PM EDT.

The bid requires a signed noncollusive bidding certification, insurance certificate, current W9, completed equal opportunity form, references, and a narrative response to the scope of work and cost proposal.

The deadline to submit questions is May 25th, 2026, at 4:00 PM EDT.

The response due date is May 26, 2026. Delivery days are measured in calendar days after receipt of order (ARO) and must be stated on the mandatory price sheet.

The bid notice states that payment terms for the State of Texas are typically 30 days. Respondents may provide additional discounts extended to each invoice on attachment B, Respondent Information.

The bid notice states that the warranty period will begin on the date of the customer's acceptance of each product. The contractor warrants against defects in workmanship and material for a period of 90 days or the duration of the manufacturer's standard warranty, whichever is longer.

The bid notice states that the Texas Comptroller of Public Accounts (CPA) will determine best value for the state, considering compliance with specifications, purchase price, risk of vendor nonperformance, and delivery time after receipt of order.

The bid notice states that CPA may disqualify a respondent if there is an unacceptable risk that it will fail to perform the contract, and the respondent bears the burden of establishing their ability, capacity, skill, promptness, character, responsibility, integrity, compliance with laws, financial resources, and conformity to specifications.

The bid notice mentions that CPA and the customer may exercise contractual remedies in connection with late delivery, and if nonpayment of the Texas SmartBuy administrative fee reaches 90 days, the contractor may be placed on warrant hold.

The bid notice does not mention any requirement for a site visit.

The bid notice states that respondents should submit samples prior to the response due date and time for evaluation purposes, and failure to submit samples may result in disqualification.

The bid notice specifies a questions submission deadline of May 8, 2026, and responses to questions will be provided through addendum by May 12, 2026. It does not explicitly state a deadline for challenging the bid itself.