The Town of Waynesville is seeking proposals for the design and construction of a roof-mount solar PV system at the Recreation Center. The project requires a qualified solar PV firm to handle all aspects, including design, permitting, construction, and system monitoring. A mandatory site walk and pre-proposal conference is scheduled for June 10, 2026. Proposals are due by July 2, 2026, at 3:00 PM. The award will be based on overall best value, not solely on the lowest price. The system size should be between 250 kW DC and 400 kW DC. The contractor must provide operation and maintenance services for at least 5 years. The project is fully funded through loan proceeds.
The project needs to be under construction by 12/10/2026. The system operation date is targeted for 12/10/2026.
The town will accept payment requests for work and inventory in place. It will withhold a 5% retainage, which will be reimbursed when the town accepts the work.
The solar provider's standard system warranty should cover modules (10-year power output, 10-year workmanship), inverters (10-year limited warranty), racking (10-year limited warranty), and workmanship (1-year limited warranty).
The award will be made to the respondent with the overall best value proposal, which will meet project site design guidelines and provide service acceptable to the town. Points are awarded for project approach, understanding and management (35 points), implementation schedule (30 points), company qualifications/project experience (20 points), and project team experience (15 points).
Respondents shall have demonstrated experience designing, planning, scheduling, permitting, and constructing complete solar systems, with knowledge of local utilities, project financial analysis, rebate support, system monitoring, and maintenance, and established onsite safety standards. A Statement of Qualifications (SOQ) is required.
If, through any cause, the contractor fails to fulfill obligations in a timely and proper manner, the town has the right to terminate the contract. The contractor shall not be relieved of liability for damages sustained by the town due to any breach.
A mandatory site walk and pre-proposal conference is scheduled for June 10, 2026, at 2:00 PM at 550 Vance Street, Waynesville, NC **** unable to attend must arrange an alternative date with the town before June 17, 2026.
Protests must be submitted in writing to the purchasing office within thirty (30) consecutive calendar days from the date of the contract award.
Failure to thoroughly examine or request clarification on RFQ terms may result in disqualification. Firms with conflicts of interest may also be disqualified.
