The City of Charleston, WV is soliciting quotes for a one-time purchase of a complete technical rescue equipment package for the Charleston Fire Department (CFD). All equipment must be new, complete, and compatible with FEMA USAR teams per the 2025 FEMA approved rescue equipment cache list type I. Bids must be received by October 6, 2026, at 1:00 PM. The successful vendor will provide onsite product familiarization upon delivery. The contract is subject to federal requirements under a FEMA Homeland Security Grant Program (HSGP).
Vendor shall deliver all contract items within 90 calendar days after receipt of a purchase order. vendor shall deliver all contract items within 90 calendar days after receipt of a purchase order.
Payment will be made in arrears only upon receipt of a proper invoice, detailing the goods or services provided or receipt of the goods or services, whichever is later. payments for goods services will be made in arrears only uponreceipt of a proper invoice, detailing the goodsservices provided or receipt of thegoodsservices, whichever is later.
The bid must include manufacturer warranty documentation for all supplied components and kits. o manufacturer warranty documentation for all supplied components and kits.
The contract shall be awarded to the vendor that provides the contract items meeting the required specifications for the lowest overall total cost. the contract shall be awarded to the vendor that provides the contract items meeting the required specifications for the lowest overall total cost as shown on the pricing page.
Vendors must provide documentation demonstrating full FEMA USAR interoperability and must certify compliance with Buy America requirements. vendors proposing equivalent products must provide documentation demonstrating full fema usar interoperability.
The city may institute a civil action for damages or specific performance upon vendor default. city may, in addition to its otherrights and remedies hereunder, institute a civil action for damages or specific performanceand exercise such other rights and remedies as it may have under applicable law.
Vendors may submit questions relating to this solicitation to the city of Charleston's purchasing coordinator on or before September 21, 2026, at 1:00 pm. question submission date: september 21, 2026 question submission time: 1: 00 pm
Failure to comply with mandatory terms, failure to attend the mandatory prebid meeting, or failure to provide required compliance documentation may result in bid disqualification. failure to comply with a mandatory term inthe solicitation will result in bid disqualification.
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