Mobile Access Government Bids & RFPs

Proposals must be submitted by Friday, July 3, 2026, at 12:00 PM Mountain Time. Proposal submittal deadline: Friday, july 3, 2026 12:00pm mt

Contractors may offer a cash discount for prompt payment, but discounts for periods less than twenty days will not be considered. If no discount is offered, payment terms are net 30 days. If no prompt payment discount is being offered, the contractor shall enter a zero 0 for the percentage discount to indicate net 30 days.

Proposals will be evaluated based on technical approach and capability (50 points), experience (20 points), and price (30 points), with the award going to the proposal that presents the best value to the town. The town intends to award a purchase order resulting from this solicitation to the responsible toprated contractors whose initial proposal conforming to the solicitation will be the most advantageous to the town, price and other factors considered.

The town may investigate the contractor's ability to perform, and contractors must furnish all requested information. Conditional proposals will not be accepted. The town may make such investigations as deemed necessary to determine the ability of the contractor to perform the scope, and the contractor shall furnish all information and data for this purpose as the town requests.

Proposals may be rejected if the contractor is in arrears to the town, is a defaulter, or has failed to perform faithfully any previous contract with the town, state, or federal government for a minimum of three years. A proposal may not be accepted from, nor any purchase order be awarded to, any person or firm which has failed to perform faithfully any previous contract with the town, state, or federal government, for a minimum period of three years.

The proposal submission deadline is July 31, 2026, 5:00 PM MST. The project start date is March 1, 2027, and implementation is scheduled to begin May 1, 2027.

The vendor shall provide ongoing technical support and warranty services. The preferred contract structure includes full warranty coverage during the contract term.

Proposals will be evaluated based on technical compliance (25%), cost (20%), Taser integration capability (15%), evidence management platform (15%), vendor experience (10%), training and support (10%), and preference for minority and women-owned businesses/labor surplus area firms (5%). The award will be based on the apparent greatest benefit to the county.

Vendors must demonstrate a minimum of five years of experience providing BWC systems for law enforcement or public safety agencies, proven large-scale deployment history, existing deployments within Colorado (preferred), CJIS compliance documentation, demonstrated direct Taser integration experience, and the ability to provide local and regional support services.

The deadline for written questions is July 13, 2026.

Failure to submit information in accordance with the RFP requirements, unclear or ambiguous statements, and failure to address any specified requirements may be cause for disqualification.

Proposals must be received by the City Clerk's Office by 1:00 p. m. MST on July 17, 2026.

The City agrees to pay the contractor for the work described in the scope of services. Any alteration or deviation involving extra costs will be executed only upon written request by the City to the contractor and will become an extra charge over and above the contract amount. The parties must agree upon any extra charges in writing.

Contractor warrants that the services will be performed in a professional and workmanlike manner consistent with industry standards and that the parking management system will substantially conform to the specifications. Contractor further warrants all hardware for a minimum period of one year from acceptance.

The City may select a lower scoring proposal if the City determines that it provides the best overall value or better serves the City's needs. Scoring is for City decision-making purposes only; the highest total score does not guarantee selection.

Vendors must describe relevant municipal parking management experience, comparable implementations, customer support structure, staffing, subcontractors, and references. They must also include the comparable municipal parking client or service location nearest to Great Falls, Montana.

The City may terminate all agreements without penalty should provider uptime fall below 99. 4% or equal to 22 hours of downtime for any given quarter. The City may also terminate without penalty if a known critical software deficiency extends beyond a 72-hour period without resolution.

Submitters may request to schedule an optional meeting or site visit with City staff prior to 5:00 p. m. MST on July 3, 2026, for the limited purpose of observing the City's existing parking program, facilities, operations, and service areas. Participation is not required and will not be scored.

Substantive questions and requests for clarification must be received in writing by 5:00 p. m. MST on July 3, 2026.

Failure to clearly identify exempt information and include the required statement regarding public records may constitute a waiver of any claim of exemption from disclosure, potentially leading to the proposal being released in response to a public records request.