Ice Maintenance Government Bids & RFPs

The State of Delaware is seeking proposals for ice machine and refrigeration preventative maintenance and repair services. Proposals must be submitted through the online bid submission portal by February 4, 2026, at 3:00 PM local time. The contract will cover all state agencies and be accessible to various entities. The contract period is for two years, with potential renewals. Written questions are due by January 8, 2026, and answers will be posted by January 15, 2026. The state reserves the right to make multiple awards. The vendor must provide all equipment, materials, and labor. The technical requirements are detailed in Appendix A. The state will allow written requests for clarification through the online bid submission portal. The designated contact is Mary Bradley. The state will not be responsible for any expenses incurred by the vendor in preparing and submitting a proposal. The state reserves the right to cancel this solicitation at any time. The proposals shall be publicly opened at the time and place specified by the agency. The vendor must provide a refrigerant status report. The vendor must provide emergency service on an as required basis. The vendor will be responsible for the completion of a variety of administrative and reporting requirements. The vendor will be responsible for maintaining the entire piece of equipment not just the refrigerant systems. The state reserves the right to add or delete locations andor equipment, as needed. The vendor must provide products that earn the energy star rating. The vendor must provide a completed office of supplier diversity osd application. The vendor must provide the names, telephone, or cell phone numbers of those individuals who can be contacted twenty four 24 hours a day, seven 7 days a week where there is a critical need for commodities or services when the governor of the state of delaware declares a state of emergency under the delaware emergency operations plan or in the event of a local emergency or disaster where a state governmental entity requires the services of the vendor. The successful vendors shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance. The successful vendors shall be required to advise and provide government support services of the gross costs associated with this contract. The vendor is required to bill as shipped to the respective ordering agencys. The vendor shall not charge a late fee that exceeds more than one percent 1 per month, not to exceed twelve percent 12 per annum. The state will pay vendor monthly, within thirty 30 days of receipt of the vendors billing. The state of delaware intends to maximize the use of the pcard for payment for goods and services provided under contract. Vendors shall not charge additional fees for acceptance of this payment method and shall incorporate any costs into their proposals. The vendor shall maintain books, records, documents, and other evidence pertaining to this contract to the extent and in such detail as shall adequately reflect performance hereunder. The vendor agrees to preserve and make available to the state, upon request, such records for a period of five 5 years from the date services were rendered by the vendor. The department of labor has determined that awarded contract is subject to prevailing wage. The vendor is required to conform with this determination and rate sheet. The agency shall examine and review in detail all letters, reports, drawings and other documents presented by the vendor to the agency and render to the vendor in writing, findings and decisions pertaining thereto within a reasonable time so as not to delay the services of vendor. The state of delaware reserves the right to preapprove any news or broadcast advertising releases concerning this solicitation, the resulting contract, the work performed,