Boone County, Illinois is issuing a Request for Proposals (RFP) for the replacement of the cooling system at the jail located at 615 North Main Street, Belvidere, IL 61008. The scope of work includes disconnecting, removing, and properly disposing of the existing cooling system and replacing it with a chiller or equivalent cooling solution. A mandatory pre-bid meeting will be held on Monday, April 6, 2026, at 10:00 AM CST at the Public Safety Building. Proposals must be submitted in hard copy to the Office of the Boone County Clerk by 11:00 AM Local Time on Friday, April 24, 2026. The proposals will be opened at 11:00 AM on the same day. The contractor must ensure substantial completion before October 1st, 2026, with all finished work completed before November 30, 2026. The existing cooling system for the jail must have little to no disruption in service during the replacement. Proposals will be evaluated based on cost, overall experience of the company, demonstrated results, planning approach, timeline of the project, and sustainability/energy efficiency. A bid guaranty of not less than five percent (5%) of the bid amount is required. Vendors are responsible for all costs associated with assembling and delivering the proposal. Boone County reserves the right to reject any or all proposals and to negotiate contract terms.
The bid notice states that proposals are to be submitted by 11:00 a. m. local time on Friday, April 24, 2026. The contractor must have substantial completion before October 1st, 2026, with all finished work to be completed before November 30, 2026.
The bid notice states that the county, after receipt of a properly completed invoice or receipt and acceptance of the property or service whichever is later, will make payment within thirty (30) days.
The bid notice states that warranties on parts and services should be clearly identified.
The bid notice states that proposals will be evaluated based on cost, overall experience of company, a demonstrated results planning approach, timeline of project, and sustainability/energy.
The bid notice requires that proposals must set forth full, accurate and complete information as required by this RFP and all attachments. Vendors shall assume full responsibility for all costs necessary to assemble the required information and for the timely delivery of the proposal. The contractor must have substantial completion before October 1st, 2026, with all finished work to be completed before November 30, 2026.
The bid notice states that failure of the contractor to adhere to the delivery schedule that is specified or to promptly replace rejected materials shall render the contractor liable for all costs in excess of the contract price if alternate procurement is necessary. Excess costs shall include administrative costs.
The bid notice states that there is a mandatory pre-bidder meeting for the project on Monday, April 6, 2026, at 10:00 AM CST at the Public Safety Building at 615 N Main Street, Belvidere IL ****.
