Disposing Government Bids & RFPs

The government intends to award a contract resulting from this solicitation to the responsible offer conforming to the requirements contained within that provides technical acceptability and price.

All responsible sources may submit a capability statement, which must demonstrate clear and convincing evidence that competition would be advantageous to the government and would not be cost or time prohibitive.

Questions or comments to this NOI should be directed to contracting specialist, Fred Riley at fred ***@***. *. * no later than 2: 00pm, edt, Friday 11 14 2025.

The contractor agrees to mobilize and be available to perform scheduled work within a maximum of 14 days of each request.

The city will not make payment for the work performed under this contract until a copy of the approved form has been submitted to the city on behalf of the prime contractor and all subcontractors.

The contractor shall return to the project and repair or replace all defects in workmanship and material discovered within one year after final acceptance of the work.

It is the intent of the city to award a contract to the lowest, responsive, responsible bidder.

The bidder must have a certificate of registration, a current state unified business identifier UBI number, and other requirements as stated in the notice.

If contractor does not provide affidavit of prevailing wages paid to the city, the city may withhold any or all payments until required documentation is received.

If a prospective bidder has any questions concerning any part of the bid proposal, they may submit an email request to ***@***. *. * no later than 9:00am on November 10, 2025.

The cumulative annual value of the work is estimated at $20,****, but actual work will vary, and no guarantee is made of the actual value of the work. The contract is not to exceed a total of three 3 years or $60,****, whichever comes first.

The city requires the improvements specified to be completed under the following guidelines: vendor must begin work within ten 10 days of the notice to proceed. once notice to proceed has been given, vendor will have until march 30, 2026 to complete project.

The awarded vendor will be paid upon submission of invoices to: city of rockford accounts payable, 425 east state street, rockford, il ****.

The city generally awards contracts on a lump sum basis to the lowest responsible and responsive bidder.

Bidders bidding on any city of rockford construction projects for cip capital improvement projects must be prequalified with the state of illinois according to section 102 of the standard specifications for road and bridge construction of the illinois department of transportation.

For any individual project location that takes more than 5 calendar days to complete, a 500 per additional calendar day charge shall be assessed to the contractor in addition to any liquidated damages charged for overruns in the overall contract schedule.

Firms wishing to protest bids or awards shall notify the central services manager in writing within seven 7 days after the invitation to bid opening.