The City of Aurora seeks a contractor for as-needed tire purchases and tire repair/replacement services for the Aurora Fleet Department. Bids must be submitted electronically via BidNet by 2:00 p. m. MT on September 11, 2026. The process is two-step: Step 1 requires a Statement of Qualifications (SOQ) and pricing sheet; only prequalified contractors advance to Step 2. The contract term is initially 12 months with options to renew. The city intends to award to the lowest prequalified responsive and responsible bidder.
The vendor must have the ability to deliver to all fleet locations several times a day as needed. vendor must have the ability to deliver to all fleet locations several times a day as needed.
Payment is issued upon submission of contractor invoicing to the city, and the city may require up to 30 days to process payment after the date of receipt of invoicing. payment shall be issued. it is to be understood and agreed that the city may require up to 30 days to process payment after date of receipt of invoicing.
Contractor must return all new parts for 100 credit and no restock fee within the first year of purchase. contractor must return all new parts for 100 credit and no restock fee within the first year of purchase.
The contract is intended to be awarded to the lowest prequalified responsive and responsible bidder, provided the bid is fair and reasonable. it is the intent of the city to award a contract to the lowest prequalified responsive and responsible bidder
Submittals will be evaluated based on the completeness and quality of the information provided, including criteria points for on-call services, response time, and experience. submittals will be evaluated based on the completeness and quality of the information provided.
Failure to meet the services schedule or other deficiencies may cause for termination of the order by written notification of cancellation. the successful contractors failure to meet the services schedule, or any other deficiencies that should arise, and given a reasonable length of time to correct said deficiencies, will be cause for termination of the ordercontract by issuance of a written notification of cancellation.
A nonmandatory prebid conference is scheduled to have city staff available to discuss the IFB. a nonmandatory prebid conference is scheduled to have city staff available to discuss the ifb, scope of service, and other technical and contractual matters.
Written questions regarding the IFB must be emailed to the procurement agent by 4:00 p. m. on September 04, 2026. questions written questions regarding this invitation for bids shall be emailed to zac felts, procurement agent, ***@***. *. * by 4: 00 pm on september 04, 2026.
Failure to provide requested additional information during Step 1 may result in the contractor's response being deemed nonresponsive and removed from further consideration. failure to provide any requested additional information may result in the contractors response being deemed nonresponsive and removed from further consideration.
By submitting a bid, the contractor accepts all conditions described in the IFB, including the services agreement and insurance requirements. in submitting this bid, it is understood that the right is reserved by the city of aurora to reject any and all bids, and to waive any informality in bidding.
