Maintenance Light Government Bids & RFPs

The bid notice does not specify a delivery deadline.

The bid notice does not specify payment terms.

The bid notice does not specify warranty information.

The bid notice does not specify the award criterion.

The bid notice states that based on market research, there is a reasonable expectation that offers would be obtained from at least two responsible 8a concerns, and eight firms provided requested information appearing capable of providing the required services, with three being 8a firms. The requirement will remain in the 8a program and the solicitation will be issued as an 8a competitive set aside.

The bid notice does not specify penalties.

The bid notice does not mention a site visit.

The bid notice does not mention sample submission.

The bid notice does not specify a challenge deadline.

The bid notice does not specify an estimated value.

The bid notice states that quotations will be considered by the agency, and this is a total small business set aside. The specific award criterion is not explicitly detailed in the provided text, but it implies that responsible sources submitting quotations will be evaluated.

The bid notice states that this acquisition is a total small business set aside, and all responsible sources may submit a quotation. This implies that qualification is based on being a responsible small business concern.

The bid notice indicates that a site visit sign-in sheet and notes are attached, suggesting that a site visit is a required part of the process. The purpose of this amendment is to provide a copy of the site visit sign-in sheet and other site visit notes.

The bid notice does not mention the submission of samples.

The bid notice states that interested parties should complete the attached questionnaire for industry word document and return via email to ***@***. *. * no later no later than the response date and time identified on this notice.

The bid notice states that there will be a non-mandatory pre-bid conference on Wednesday, March 4, 2026, at 9:00 AM located at 13 Power Road, Cranston, RI ****.

The deadline for submitting sealed bids is May 20, 2026, at 2:30 PM local time. The bid opening will occur the following business day, May 21, 2026, at 10:00 AM Central Time. The project is to be constructed in 180 days from the notice to proceed date.

The City of Pensacola issues checks for payment of invoices on the 10th of each month. The signed receiving copy of the purchase order and a correct invoice must be received by accounts payable activity prior to the 4th of the month. Items or services received on or after the 4th will be processed in the following month. All invoices are payable under the terms of the Florida Prompt Payment Act. All purchases are subject to availability of funds in the City's budget.

The contractor warrants that all equipment, materials, and workmanship furnished will comply with the contract and any City specifications, drawings, and other descriptions supplied or adopted. The contractor further warrants that the supplies and workmanship will be new, fit, and sufficient for the purpose for which they are intended, of good materials, design, and workmanship, and free from defects or failure.

Recommendations for award of bids are made to the mayor or city council based on the lowest and best responsible bidder meeting all conditions and requirements of the specifications. The contract will be awarded as soon as practicable to the lowest responsible bidder, price and other factors considered, provided their bid is reasonable and it is in the interest of the city to accept it.

Before a bid is considered for award, the bidder may be requested by the City to submit a statement of facts in detail as to their previous experience in performing similar or comparable work, and of their business and technical organization and financial resources and plant available to be used in performing the contemplated work. A minimum of 5 qualifying project references may be required from previous or current project owners. These references shall be from specific projects of similar size and scope and at least 3 of the 5 shall be from another government municipality, especially if the bidder has not contracted with the City on projects of a same/similar nature within the previous five 5 years of the bid date.

The bid notice does not explicitly detail specific penalties for contract breaches, but it does state that the City reserves the right to seek all remedies available under law in the event of a failure to perform or other breach of this contract by the contractor. It also mentions that failure by the contractor to comply with Chapter 119, Florida Statutes, shall be grounds for immediate unilateral cancellation of this contract by the City.

Due to the nature of the project, it is required that bidders visit the site and thoroughly review the plans and specifications. An optional pre-bid meeting will be held on April 30, 2026, at 1:00 PM.

Protests of the plans, specifications, and other requirements of bids and requests for proposals must be received in writing by the purchasing office at least ten 10 business days prior to the scheduled bid submittal deadline. Protests of the intended award of bid or contract must be in writing and received in the purchasing office within five 5 business days of the notice of intent to award.