This is a public tender notice from the Town of North Hempstead for Manhole Casting and Coverings. Bids are due by May 8, 2026, at 11:00 AM. This is a requirements contract for two years, with the option to renew for two additional one-year periods. Bids must be sealed and submitted to the Department of Finance Purchasing Division. Late bids will not be accepted. Bidders must complete and submit a Bidders Qualifications Statement, which includes a statement of understanding, disclosure form, noncollusion statement, insurance forms, and other certifications. The town reserves the right to reject any and all bids. The contract may be made available to other governmental entities in New York State at the bidder's discretion.
The bid documents state that delivery to the destination stated in the bid documents will be made within 30 days after the receipt of the order.
The bid documents indicate that invoices for payments will not be processed without a valid purchase order signed by an authorized individual from the user department. Payments shall be made to the contractor in arrears and shall be expressly contingent upon the contractor submitting a claim form.
Contractor warrants and represents that products delivered pursuant to this contract conform to the manufacturers specifications, performance standards and documentation, and the documentation fully describes the proper procedure for using the products. Components or deliverables specified and furnished by or through contractor shall individually, and where specified and furnished as a system, be substantially uninterrupted or errorfree in operation and guaranteed against faulty material and workmanship for the warranty period, or for a minimum of one 1 year from the date of acceptance, whichever is longer project warranty period.
The bid documents state that the contract will be awarded as soon thereafter as practicable, and the town reserves the right to accept the bid proposal most favorable to the interests of the town, after all bid proposals have been analyzed, checked and verified.
The town will not accept bids from, nor award a contract to, anyone who cannot prove to the satisfaction of the town that the bidder has sufficient experience and/or is financially able and organized to successfully comply with the requirements set forth herein. A bidders qualifications statement is required.
The bid documents mention that failure to meet delivery time schedule may be grounds for cancellation of the order or, in the directors discretion, the contract. The town further reserves the absolute right to authorize the immediate purchase of the product from other sources without recourse to and by the contractor for the costs and expenses thereof to replace all or part of the products which are the subject of the delay.
The bid documents advise that for public work or installation contracts, the bidder is advised to visit the site of the proposed work to become cognizant of conditions and limitations associated with fulfilling requirements of the bid documents.
The director reserves the right to request from the bidder/contractor representative samples of the product offered at any time prior to or after award of a contract. Samples must be submitted free of charge and be accompanied by the bidders name and address, any descriptive literature relating to the product and a statement indicating how and where the sample is to be returned.
The bid documents do not explicitly state a deadline for challenges or objections. However, they do mention that any prospective bidder unsure of or having reservations about the precise meaning of bid documents should promptly submit a written request for interpretation, explanation, or revision to the director of purchasing.
