Installation Service Government Bids & RFPs

Contractor shall complete all work within 30 working days after receiving award, notice to proceed.

Payment requests may be made no more frequently than monthly, covering labor and materials completed and in place. The 14-day payment period is extended to 30 days.

The contractor warrants that items delivered are merchantable and fit for the particular purpose described in the contract. Special warranties may be required.

The U. S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price.

Offerors must be technically qualified and financially responsible, able to understand English, have an established business in Pakistan or plan to establish one within 30 days of award, and demonstrate recent, relevant experience with at least two similar projects.

If the contractor fails to complete the work within the time specified, liquidated damages of PKR 10,**** will be charged for each calendar day of delay.

A pre-bid site visit is mandatory and will be conducted on July 8, 2026, at 11:00 AM Pakistan Standard Time. Offerors must email to register by June 25, 2026.

All relevant questions must be submitted no later than close of business on July 1, 2026.

Failure to provide requested risk analysis information within 35 days of being contacted, incomplete proposals, or failure to meet qualification requirements may lead to disqualification.

Quotes must be submitted by August 1, 2026, no later than 4:00 PM Central European Time.

The contractor will submit invoices for payment electronically through the Procurement Integrated Enterprise Environment (PIEE) system.

The quoter shall provide the applicable express warranties as a separate document that shall be included in the final contract by attachment.

Award basis: Technical capabilities, price, past performance and delivery.

The contracting officer may request additional documentation or information from any or all prospective contractors, to include: references to current or former customers who will attest to the quality of your product or service, evidence of the contractors ability to comply with the delivery or performance schedule, information regarding the contractors organization, experience, accounting and operational controls, technical skills, technical literature, and facilities, or any other documentation and information that might be necessary to determine the contractors capacity for work.

A site visit is planned for July 23, 2026, at 9:00 AM CET. Interested parties shall submit the names and contact information 1 day in advance. Each company is allowed a maximum of 2 personnel to attend.

Questions shall be submitted by July 27, 2026, at **** hrs. Central European Time.

We may reject any quote that does not meet these terms in every respect.

The embassy anticipates displaying the tree during the 2026 year-end holiday season. Respondents should identify the latest date by which an order or notice to proceed would be required to complete delivery or installation before November 15, 2026.

Respondents should identify warranty, maintenance, replacement parts, annual assembly and dismantling, and storage requirements as part of their proposal.

Interested companies should provide company name, address, website, and point of contact, unique entity id and cage or ncage code, if available, and business registration information and relevant experience.

Questions regarding this notice should be submitted by email no later than August 14.

The contractor shall begin performance within 10 calendar days and complete it within 105 calendar days after receiving award, notice to proceed. The total period of performance is estimated at 60 days, with a main effort of 30 days for construction and 5 days for final cleanup.

Payments shall be made in Malawi Kwacha. The contractor's attention is directed to Section H, ****, Payments under Fixed-Price Construction Contracts.

The contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the contractor or any subcontractor or supplier. This warranty shall continue for a period of 1 year from the date of final acceptance of the work.

The U. S. government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at a fair and reasonable price. The award will be based on initial proposals, though discussions may be held if needed.

The contractor shall be qualified or approved by the manufacturer to perform the work for the specified guarantee period. The contractor shall be responsible for any manufacturers warranty and inspection.

If the contractor fails to comply with the requirements of the contracting officer under the schedule clause, the contracting officer may impose liquidated damages for any additional costs actually incurred by the government as a result of the contractors failure to meet the schedule.

A site visit is mandatory and scheduled for July 28, 2026, at 09:30 AM. You must request permission in writing by sending an email expression of interest to ***@***. *. * on or before July 24, 2026. A maximum of two attendees will be permitted.

Before supplying any materials, fittings, accessories, or cabinets, the contractor shall submit samples or product data sheets to the embassy for review and approval.

Any prospective offeror who requires a clarification, explanation, or interpretation of the contract requirements must make a request to the contracting officer not less than ten working days before the closing date of the solicitation.

Incomplete quotations will not be accepted. Quotations must be in English. Offers providing less than 30 calendar days for government acceptance after the date offers are due will not be considered and will be rejected.

It is anticipated that this project is in the price range between $25,000 and $60,000.