System Cleanup Government Bids & RFPs

All sealed bids must be received via Equity Hubs Bid Locker by 11:00 a. m. local time on 11/4/2026. Late submittals will not be considered.

The contract will be awarded to the most favorable evaluated bid price that complies with all of the provisions and stated criteria of this IFB, subject to the availability of funding.

The contractor must have a proven record of at least five years experience in providing athletic fields maintenance services of similar size and scope as defined in these specifications.

Failure of the contractor to correct deficiencies, in a timely manner, may result in the college contracting with another firm to correct deficiencies, which may be at the contractors expense.

The prebid conference will be held on campus on October 12th, 2026, 1:00 pm EST located at **** Little Patuxent Parkway, Columbia, MD **** is not mandatory but is strongly encouraged.

All questions must be received on Friday October 16th, 2026.

Failure to follow the submission instructions in this section will result in the rejection of your firms bid.

Quotes must be submitted by 3:00 PM ET, October 23, 2026. The RFQ states: your electronic submission must arrive in the ***@***. *. * email by 3:00 pm et, october 23, 2026.

Invoices must be submitted electronically to ***@***. *. * within 60 days of service. For progress payments, 90% is paid and 10% retained. The RFQ states: contractor shall be paid ninety 90 percent of the amount earned.

The contractor must provide a minimum one-year warranty on workmanship and pass through manufacturer warranties. The RFQ states: The contractor shall provide a minimum one 1 year warranty on workmanship.

The lowest priced conforming bid from an eligible offeror will be selected. The RFQ states: the lowest priced conforming bid from an eligible offeror will be the selected quote.

Offerors must demonstrate financial strength, sufficient resources, and satisfactory performance. The RFQ states: bids are first evaluated. . . to determine the responsibility of offerors and requires sufficient financial strength and resources.

A prequote conference including site visit is scheduled but attendance is not mandatory. The RFQ states: attendance is encouraged, but is not mandatory and a prequote conference will not be held (contradictory).

Protests about solicitation adequacy must be received no later than 5 business days before the proposal due date. The RFQ states: must be received by the general manager no later than five 5 business days before the proposal due date.

Failure to include all required forms or acknowledge addenda may result in rejection. The RFQ states: failure to complete any of these forms may result, at smarts sole discretion, in the rejection of that quote.

Final payment will be made approximately thirty 30 days after invoicing. final payment will be made approximately thirty 30 days after invoicing.

The contractor and/or manufacturer shall provide a minimum of one 1 year warranty. a minimum of one 1 year warranty for all materials and workmanship

Award will be made to the lowest responsible bidder. award of contract will be made to the lowest responsible bidder

Bidders should visit the site to ascertain conditions. bidders should visit the site and take such other steps as may be reasonably necessary

Failure to furnish a bid guarantee may cause rejection. failure to furnish a bid guarantee in the proper form and amount. . . may be cause for rejection

The preferred completion date is December 31, 2026, with final completion no later than March 1, 2027. As stated: the bidder shall achieve final completion no later than march 1, 2027.

Payment in full will be made within 45 days after receiving invoices for goods or services rendered as meeting all performance specifications. As stated: payment in full will be made within fortyfive 45 days after receiving invoices.

A 20-year manufacturer warranty covering materials and labor is required. As stated: provide a 20 year manufactures warranty, covering materials and labor.

Bidders must submit a notarized affidavit of work authorization and completed MOU signature pages, with E-Verify as an example. As stated: bidders must submit a notarized affidavit of work authorization and completed mou signature pages.

The contractor shall forfeit a penalty of one hundred dollars per day for each worker paid less than specified rates. As stated: the contractor shall forfeit a penalty to the owner of one hundred dollars per day or portion of a day for each worker that is paid less than the specified rates.

A mandatory prebid meeting will be held at the job site. As stated: a mandatory prebid meeting will be held at the job site located at **** mitchell saint joseph mo, **** on thursday october 8, 2026 at 10: 00 a. m.

Questions and requests for clarification must be submitted by October 14, 2026, 9:00 AM CST. As stated: all questions andor clarifications can be sent at any time regarding this rfp to thepurchasing department until 9: 00 a. m. cst on october 14, 2026.

Proposals may not be accepted if the RFP number is not on the outside of the envelope, and unsigned proposals may be considered nonresponsive. As stated: proposals may not be accepted if the rfp number is not on the outside of the envelope.

The estimated contract amount is $71,****, as stated in the commodity line: cntrcam: 71, ****.