Contract for cleaning, decontamination, disinfection, removal, and disposal of biohazardous materials from city facilities and vehicles. Services are on an as-needed basis. Bids are due June 24, 2026. A pre-bid meeting is scheduled for June 15, 2026. Electronic bids are not accepted. Award will be based on lowest best value, with a 5% price advantage for MWBE bidders. Contractors must comply with OSHA, CDC, EPA, and NYS regulations. A list of cleaning agents and SDS is required with the bid. Response time is within 2 hours by phone and 4 hours on-site after notification. Work is generally performed Monday-Friday, 7:00 am - 5:00 pm, with potential for after-hours work at a bid rate. All work is subject to inspection and acceptance. A bid deposit of $1,000 is required. Insurance requirements include general liability, auto liability, and umbrella excess liability. NYS contractor registration is mandatory.
Sealed bids are to be submitted in hard copy to the office of the director of purchasing, city hall, room 105a, rochester, ny ****, prior to the closing date and time. The bid closing is Wednesday, June 24, 2026, at 11:30 a. m. bid closing: wednesday, june 24, 2026 at 11: 30 a. m.
Prompt payment discounts allowing less than thirty 30 days for discount to apply shall not be considered as a cost factor in the evaluation of bids. In connection with any prompt payment discount offered, time will be computed from the date of receipt of correct invoice or receipt and acceptance of shipment, whichever is later. prompt payment discounts allowing less than thirty 30 days for discount to apply shall not be considered as a cost factor in the evaluation of bids.
The contractor shall unconditionally guarantee the materials and workmanship of all products furnished and/or services provided for a period of at least one 1 year from date of acceptance. he contractor shall unconditionally guarantee the materials and workmanship of all products furnished andor services provided for a period of at least one 1 year from date of acceptance of the products delivered, installed and accepted by the city.
The city intends to award a contract to the responsive and responsible bidders whose bid is the lowest best value offer to the city on the basis of the grand total bid price. he city intends to award a contract to the responsive and responsible bidders whose bid is the lowest best value offer to the city on the basis of the grand total bid price.
Bidders must be registered with the New York State Department of Labor (NYSDOL) for public work contractor and subcontractor registry. Documentation of registration or an email receipt of application is required with the bid. documentation of registration with the new york state public work contractor and subcontractor registry https:dol. ny. govcontractor andsubcontractorlanding is required with any sealed bid in order for it to be read.
Failure of the contractor to deliver products or services within the time stipulated in the bid and on the proposal, unless extended in writing by the director of purchasing, shall be deemed to be a default of contract. failure of the contractor to deliver products or services within the time stipulated in the bid and on the proposal, unless extended in writing by the director of purchasing, shall be deemed to be a default of contract.
A pre-bid meeting is scheduled for Monday, June 15, 2026, at 11:00 a. m. All bidders are strongly urged to attend. a prebid meeting is scheduled for monday, june 15, 2026 at 11: 00 a. m. , city hall, room 008a, 30 church street, rochester, ny **** bidders are strongly urged to attend.
Samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted. samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted.
If a contractor is found guilty of discrimination in employment, the contract will be terminated, and the contractor will be disqualified from future city contracts until compliance is demonstrated. if the contractor is found guilty of discrimination in employment on the grounds of age, race, creed, color, national origin, sex, sexual orientation, disability or marital status by any court or administrative agency that has jurisdiction pursuant to any state or federal equal employment opportunity laws or regulations, such determination will be deemed to be a breach of contract, and this contract will be terminated in whole or part without any penalty or damages to the city on account of such cancellation or termination and the contractor shall be disqualified from thereafter selling to, submitting bids to, or receiving awards of contract with the city of rochester for goods, work, or services until such time as the contractor can demonstrate its compliance with this policy and all applicable federal and state equal opportunity laws and regulations.
