Grooming Supplies Government Bids & RFPs

Paper bids must be returned to the Caddo Parish Sheriff's Office, 505 Travis Street, Suite 700, Shreveport, Louisiana ****, and electronic bids must be finalized in BidNet Direct no later than 2:30 p. m. on June 11, 2026.

The successful bidder shall replace, at no cost to Caddo Parish Sheriff's Office, any inmate barber supplies purchased as a result of this bid, if that product is deemed unacceptable for any reason resulting from deviations from the specifications contained herein, or as a result of improper storage, shipping or handling of product by the successful bidder or its designated carrier.

Bids shall be evaluated on the basis of the suitability of items offered for the intended use, the ability of bidders to stock and issue inmate barber supplies in manner described herein, and the lowest overall price on the bid form and the bidders responsiveness and responsibility are also considerations. The bid award will be based on the following criteria: total compliance with all written specifications, price factor, experience and capabilities to provide, ability to maintain inventory on an as needed basis, quality, delivery and pickup capabilities, bidder responsiveness and responsibility. Bid will be awarded on an all-or-nothing basis. Entire bid will be awarded to one (1) vendor.

The bidder must indicate their status by checking the appropriate box (individual, firm, corporation) and provide the signature of an authorized representative. Bidders must also be prepared to provide samples upon request, and failure to do so may be grounds for considering the bidder nonresponsive.

If for any reason, vendor withdraws bid after forty-eight (48) hours after bid opening, vendor is subject to being invoiced the cost difference incurred from the Caddo Parish Sheriff's Office purchasing same merchandise from next available vendor.

Upon request, bidders shall be required to provide samples of items bid. Should a sample be requested, it shall be required that the bidder, or his representative, furnish the requested samples to Caddo Parish Sheriff's Office, Finance Office, within three (3) working days of request.

Any bids submitted not in compliance with bid instructions showing unauthorized additions, conditional or alternate bids, incomplete bids, etc. , will be rejected.

The response due date is 05/28/2026 at 11:00 AM CST.

Prospective contractors shall complete electronic annual representations and certifications to be considered for award and shall be registered in the system for award management www. ***. *. * database. All service disabled veteran owned small businesses sdvosb and veteran owned small businesses vosb shall be verified in sba at small business search.

The response due date is May 26, 2026. Delivery days are measured in calendar days after receipt of order (ARO) and must be stated on the mandatory price sheet.

The bid notice states that payment terms for the State of Texas are typically 30 days. Respondents may provide additional discounts extended to each invoice on attachment B, Respondent Information.

The bid notice states that the warranty period will begin on the date of the customer's acceptance of each product. The contractor warrants against defects in workmanship and material for a period of 90 days or the duration of the manufacturer's standard warranty, whichever is longer.

The bid notice states that the Texas Comptroller of Public Accounts (CPA) will determine best value for the state, considering compliance with specifications, purchase price, risk of vendor nonperformance, and delivery time after receipt of order.

The bid notice states that CPA may disqualify a respondent if there is an unacceptable risk that it will fail to perform the contract, and the respondent bears the burden of establishing their ability, capacity, skill, promptness, character, responsibility, integrity, compliance with laws, financial resources, and conformity to specifications.

The bid notice mentions that CPA and the customer may exercise contractual remedies in connection with late delivery, and if nonpayment of the Texas SmartBuy administrative fee reaches 90 days, the contractor may be placed on warrant hold.

The bid notice does not mention any requirement for a site visit.

The bid notice states that respondents should submit samples prior to the response due date and time for evaluation purposes, and failure to submit samples may result in disqualification.

The bid notice specifies a questions submission deadline of May 8, 2026, and responses to questions will be provided through addendum by May 12, 2026. It does not explicitly state a deadline for challenging the bid itself.