This is a rebid for shop towels and mats services for the City of El Paso Fleet Services Division. The contract involves a weekly rental service for shop towels, including delivery and pickup. Shop mats will also be delivered and cycled monthly. Bidders must submit required forms, including a bid form, amendment acknowledgement (for paper bids), mandatory forms, and a W9 form. Failure to provide required documentation will result in bid rejection. The contract term is 36 months. Payments will be made via ACH. The city reserves the right to adjust the schedule of events. All bids must be submitted by May 25, 2026, at 5:00 PM MT.
The bid due date is May 25, 2026, at 5:00 PM MT. Delivery of services will be made within one to three consecutive calendar days subsequent to the contract administrator request, with emergency deliveries required within 24 hours.
All vendors must accept ACH payment. Payments will be made to the contractor within thirty (30) days following acceptance of goods or services, or receipt of a properly prepared invoice, whichever is later. Invoices may be submitted on no more than a monthly basis.
The contractor warrants that the goods furnished will conform to the specifications, drawings and descriptions listed in the bid invitation, and to the samples furnished by contractor, if any. The contractor also warrants that the product sold to the city will conform to the standards promulgated by the US Department of Labor under the Occupational Safety and Health Act of ****.
This solicitation will be awarded to the lowest responsive, responsible bidder.
Bidders are required to submit a completed bid form, certification regarding terrorist organizations boycotting of Israel, certification regarding discrimination against firearm ammunition, W9 form, completed CIQ form, certification regarding boycotting of energy company, indebtedness affidavit, subcontractors form, disclosures, noncollusion and business disclosure affidavit, and certificate of fact and/or DBA certificate. Failure to furnish required documentation may result in the bid being deemed incomplete and non-responsive.
The city may terminate the contract for default if the contractor fails to comply with any provision of the contract. The city may also recover the difference between the cost of cover and the contract cost if the contractor fails to deliver goods as required. Violations of the cone of silence policy may result in disqualification or prohibition from entering into contracts with the city for up to three years.
The City of El Paso reserves the right to request samples from bidders prior to award of contract.
Protest must be made after the City Council agenda has been posted and by 5:00 p. m. the day before the City Council meeting in which the award will be made.
