Seat Cleaner Government Bids & RFPs

Bids must be received no later than October 27, 2026 @3:00pm. your bid response must be received no later than october 27, 2026 @3: 00pm

Payment terms are net 30. all payment terms shall be net 30 consideration will be given to any discounts offered for payments made earlier than net 30

An industry standard warranty of at least one year is required for dispensers and equipment. an industry standard warranty of material and workmanship of not less than one year from the date of acceptance by douglas county must be provided for all dispensers and other equipment

Bidders must be responsible and highly qualified vendors. respectfully requests bids from responsible and highly qualified vendors for the provision of the purchase of cleaning supplies

The county may request samples during evaluation. the county may request specific samples during the evaluation process

Failure to complete all requested information may result in disqualification. all bidders are required to complete all of the information requested in this ifb. failure to do so may result in the disqualification of your bid response

The estimated delivery date is subject to change based on construction milestones, occupancy permits, and project delays. The estimated delivery date is subject to change based on construction milestones, occupancy permits, and project delays.

The successful supplier shall submit an invoice to the districts accounts payable department at ***@***. *. * periodic invoices shall not exceed thirty calendar days from the delivery of the items.

The supplier shall supply a copy of its written warranty certificates with its response. The warranty supplied by the supplier shall remain in force for the full period identified by the supplier, regardless of whether the supplier is under contract with the district at the time of defect.

Offers will be evaluated based on the criteria identified in section iv. The evaluation committee will score responses in two phases if needed.

Vendors must provide a vendor profile including company history, staff size, and resumes for key personnel. provide resumes, staff experience, training and relevant certifications for key personnel listed.

The district may charge the vendor any difference between the vendors price and the price to be paid to the next lowest vendor in case of default. the district shall charge the vendor any difference between the vendors price and the price to be paid to the next lowest vendor, as well as any costs associated with the resolicitation effort

A prebid proposal conference is recommended on September 23rd, 2026, at 1pm MDT via Google Meet. a prebidproposal conference will be held on september 23rd, 2026 at 1pm mdt via google meet link listed in rfp schedule on page 1 to discuss the specifications.

Questions regarding the solicitation must be submitted by email to melissa eridanea or ecorralrocha by September 25th, 2026, 10am MDT. questions deadline via bidnet september 25th, 2026 10am mdt

Unauthorized contact with a district employee other than the procurement agent regarding this RFP may result in disqualification. unauthorized contact with a district employee other than the procurement agent regarding this rfp may result in disqualification.

Sealed quotes must be received no later than 10:00 am on Thursday, July 16, 2026, unless the district extends this deadline. Sealed quotes must be received in the treasurers office 3rd floor, no later than 10:00 am on thursday, july 16, 2026 unless the district extends this deadline.

An award shall be made to the responsible vendor whose quote is deemed, in the exclusive judgment of the district, to be most advantageous to the district, with benefits and other factors considered. An award shall be made, if any, to the responsible vendor whose quote is deemed, in the exclusive judgment of the district, to be most advantageous to the district, with benefits and other factors considered.

Vendors must be responsible and comply with all local, state, and federal requirements regarding nondiscriminatory hiring, fair employment practices, and wage and hour standards. he district will only do business with a vendor that complies with all local, state and federal requirements regarding nondiscriminatory hiring, fair employment practices and wage and hour standards.

If at any time the vendor fails to fulfill or abide by the terms, conditions, or specifications of the agreement, the district reserves the right to cancel the agreement without written notification of intent. if at any time the vendor fails to fulfill or abide by the terms, conditions, or specifications of the agreement, the district reserves the right to cancel the agreement without written notification of intent.

Samples are to be provided for items quoted, upon request. Samples to be provided for items quoted, upon request.

The district reserves the right to reject any and all quotes and shall have no liability whatsoever to any company whose quote is not accepted. The district reserves the right to reject any and all quotes and shall have noliability whatsoever to any company whose quote is not accepted.

The bid states that bids are due march 26, 2026 by 5: 00 p. m.

All sums due to any suppliers utilized by successful bidders must be paid or will be paid within ten 10 days of receipt of any money received from the cherokee nation under any purchase order.

The purchase order will be awarded to the bidder whose bid is determined to be the lowest most responsivereasonable offer taking indian preference into consideration and in the best interest of the nation to accept.

The nation may make such investigations as deemed necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the nation all such information and data for this purpose as the nation may request.