The City of Laredo is seeking proposals from licensed, Laredo-based catering companies to provide full service catering for the Laredo Day Washington legislative event scheduled for March 4, 2026. The selected vendor must be capable of servicing 350 guests and providing all food, staffing, equipment, transportation, and related services. A mandatory site visit in Washington, D. C. , January ****, 2026 is required, with the vendor responsible for all travel and lodging expenses. Proposals will be evaluated based on experience, food quality, logistics, and cost. The contract term is for one year with an option to renew for an additional year. The deadline for questions is 12/19/2025, and the response deadline is 12/22/2025.
The selected vendor must ensure all food and equipment deliveries arrive at the u. s. house office building no later than 10: 00 a. m. on march 4, 2026.
All invoices to the city of laredo have a 30 day term from receipt of supplies or completion of services.
Awards will be made to the proposer whose submission is determined to be the most responsive, responsible, and advantageous to the city, based on the criteria outlined below.
All responding vendors must meet the following minimum qualifications: be a laredobased catering company, possess and operate a refrigerated reefer truck to transport all food from laredo, tx to washington, d. c. , be fully licensed and insured, with the ability to operate within federal buildings, have verifiable experience providing catering services on capitol hill and navigating federal security protocols, demonstrate experience working with federal elected officials.
Vendors must be available to travel with the city of laredo delegation for a mandatory site visit in washington, d. c. , january ****, 2026.
The selected vendor shall provide a complete food tasting of all proposed menu items for the laredo day reception at no additional cost to the city of laredo, prior to the event.
Any request for clarification or additional information must be submitted in writing through email or questions responses section on citebid system no later than seven 7 days prior to the scheduled date for opening.
