Event Staffing Government Bids & RFPs

The bid opening date, which is the deadline for proposal submission, is April 21, 2026, at 2:00 p. m. city time. The contract commencement is expected to lead to the café opening no later than 45 days after contract execution.

The vendor will pay a set lease rate to be determined in contract negotiations. The contract details payment for contractor services, which will be based on billings supported by itemized documentation, and compensation will be no more often than monthly.

The award shall be made in the best interest of the airport, taking into consideration not only the proposed commission rate, but also the ability to offer quality food service, creative marketing and promotional ideas, and financial sustainability. The evaluation criteria are: financial sustainability (30 points), quality of offered menu (30 points), marketing and promotional plan (20 points), and references and experience (20 points).

Vendors are required to submit a statement of qualifications thoroughly detailing entity name, contact person, address, telephone number, fax number, email address, website address, description of entity's restaurant-related experience, a statement verifying no outstanding legal or financial judgments, confirmation of compliance with affirmative action and equal employment opportunity, a signed financial statement showing ability to finance operations, and any other pertinent information. A letter of reference from the proposer's principal bank may also be required.

The notice mentions that failure to provide required information may lead to the proposal being evaluated without the missing information or rejection. It also states that direct or indirect contact for the purpose of influencing the selection process may result in disqualification.

There will be no pre-submittal meeting held for this RFP, indicating that a formal site visit is not a mandatory part of the process.

The notice does not mention any requirement for sample submissions.

Protests must be filed in writing with the City Clerk within three days after the protester knows or should have known the basis of the protest.

The complete capability packages must be submitted electronically via email by 12:00 noon EDT on April 6, 2026.

This is a market research notice and no award will be made from the information received.

Vendors should propose anticipated labor categories and staffing expectations, provide basic descriptions of qualifications and capabilities for each labor category, and describe how their company would be prepared for and accommodate uncertain event numbers.

The bid notice states that proposals must be submitted no later than April 16, 2026, at 5:00 PM CDT. Proposals shall be submitted no later than April 16, 2026 at 5:00 pm cdt proposal submission deadline.

The selection of the successful proposer, if made, will be based upon demonstrated competence, knowledge, qualifications and reasonableness of the proposed fee, where applicable, for the services as evidenced by any such successful proposer's qualified proposal. Selections, if made, will be based on the proposals that provides best value to Integral Care. A selections, if made, will be based on the proposals that provides best value to Integral Care.

For a proposal to be considered, the proposer must meet Integral Care's requirements, demonstrate the ability to perform successfully and responsibly under the terms of the prospective contract, and submit the completed proposal according to the time frames, procedures, and forms stipulated by Integral Care. Additionally, proposers shall, at a minimum, be currently licensed/certified, where applicable, to provide the services. For a proposal to be considered, the proposer must meet integral cares requirements, demonstrate the ability to perform successfully and responsibly under the terms of the prospective contract, and submit the completed proposal according to the time frames, procedures, and forms stipulated by integral care. Additionally, proposers shall, at a minimum, be currently licensedcertified, where applicable, to provide the services.

If performance falls below 95% for on-time performance or staffing requirements, a 2% reduction to monthly delivery fees will apply per 1% below target, capped at 10% total. If performance falls below 95 during the contractually defined measurement period, a 2 reduction to monthly delivery fees will apply per 1 below target, capped at 10 total.

Integral Care does not anticipate conducting a site tour, but reserves the right to offer an optional tour of the delivery and live pantry locations if deemed beneficial. optional prebid tour while integral care does not anticipate conducting a site tour, it reserves the right to offer an optional tour of the delivery and live pantry locations if deemed beneficial.