Event Production Government Bids & RFPs

The initial contract term shall commence upon final execution of the contract by the City and shall expire one 1 year from that date. The City reserves the right to extend the contract for additional four 4 one-year terms. The initial contract term shall commence upon final execution of the contract by the city and shall expire one 1 year from that date .

Payment will be made within forty-five 45 days after receipt of an invoice acceptable to the City, in accordance with the Florida Local Government Prompt Payment Act. Payment will be made within fortyfive 45 days after receipt of an invoice acceptable to the city, in accordance with the florida local government prompt payment act.

Proposals will be evaluated based on weighted criteria including understanding of the City's needs and approach to the scope of work (20%), experience, qualifications, past performance, and references (30%), suitability of the firm and proposed activities (20%), and total project cost (30%). The city uses a mathematical formula to determine the scoring for each individual responsive and responsible firm based on the weighted criteria stated herein.

Proposers shall be in the business of event production and must possess sufficient financial support, equipment, and organization. Key staff must have relevant experience in event production and project management. Proposers shall be in the business of event production and must possess sufficient financial support, equipment, and organization to ensure that it can satisfactorily perform the services if awarded a contract.

Noncompliance or continued poor performance after notice may subject the contractor to penalty provisions, default, or cancellation for cause. Noncompliance either continued poor performance after notice or a performance level that does not meet a significant portion of the requirements.

There will not be a pre-proposal conference or site visit for this request for proposal. There will not be a pre proposal conference for this request for proposal.

Any proposer not recommended for award may follow the protest procedure within five 5 days after a notice of intent to award is posted. Any proposer who is not recommended for award of a contract and who alleges a failure by the city to follow the citys procurement ordinance or any applicable law, may follow the protest procedure as found in the citys procurement ordinance within five 5 days after a notice of intent to award is posted on the citys web site at the following link.

The City reserves the right to disqualify a proposer during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices. The city reserves the right to disqualify proposer during any phase of the competitive solicitation process and terminate for cause any resulting contract upon evidence of collusion with intent to defraud or other illegal practices on the part of the proposer.

The City's yearly budget for this contract is $122,800. The city’s yearly budget for this contract is 122, 800.

The service and work contemplated under this contract shall be completed in full on or before June 30, 2026.

Contractor shall invoice the owner on a service rendered basis. Contractor shall send all invoices via electronic mail to ***@***. *. * agrees to accept payment through electronic funds transfer EFT via automatic clearing house ACH for all services rendered. Such payments will be made by the owner net 30 days after receipt of invoice and acceptance and approval by the owner, for all services actually rendered.

Bids will be evaluated using the following criteria: Pricing 50%, Relevant experience and qualifications 25%, Ability to fulfill scope requirements 25%. Additional considerations may include: client references, financial stability, availability of personnel, equipment resources, local service capability, safety record, background investigations.

The contractor shall maintain all required licenses, certifications, and insurance. Provide qualified personnel with appropriate technical expertise. Conduct criminal background checks on employees assigned to GPS facilities. Maintain OSHA compliant safety practices. Provide proof of insurance upon request. Comply with all Greenwich Public Schools policies and procedures.

Failure to comply with the conditions for submitting questions will result in the proposer waiving his/her right to dispute the RFP's specifications and conditions.

Bids that are incomplete, obscure, conditional, or contain irregularities may be rejected for failure to comply with the requirements of this RFP.