Event Production Government Bids & RFPs

Bids must be received by October 29, 2026 at 2:00 PM EST. Bids and amendments thereto, must be received by the city of collegedales finance office by the date and time specified for opening.

Payment is 50% 90 days before the event and 50% within 30 days of final invoice. the city of collegedale will pay 50 of the contracted payment 90 days prior to the event, and the remaining 50 within 30 days of final invoice received after the event.

Award will be made to the lowest responsive and responsible bidder. Award will be made to the lowest responsive and responsible bidder.

Bidders must be properly qualified to carry out contract obligations. the city reserves the right to reject any bid if the evidence submitted by, or investigation of such bidder fails to satisfy the city that such bidder is properly qualified to carry out the obligations of the contract.

Default may result in contract cancellation. The contract may be canceled or annulled by the city of collegedale as a whole or in part by written notice of default to the contractor upon nonperformance or violation of contract terms.

Explanation requests must be made within 10 days of solicitation posting. any explanation desired by a bidder regarding the meaning or interpretation of the invitation for bids. . . must be requested within 10 days of the solicitation posting.

Failure to observe instructions may cause rejection. Failure to observe any of the instructions or conditions in this invitation to bid may constitute grounds for rejection of bid.

Proposals must be received by 10 a. m. on Monday, October 19, 2026. bids must be received at webster groves city hall, 4 e. lockwood, webster groves, mo **** by 10 a. m. , monday, october 19, 2026

Payment via normal invoice procedures, with no more than 50% paid in advance. no more than 50 of each display fee will be paid in advance of each display and balance within 30 days after certificate of completion.

Evaluation based on experience, qualifications, past performance, capacity, proximity, and cost. the specialized experience and qualifications of the proposing firm and the firms proposed cost of services

Bidders must have at least 5 years of experience in services. bidders must have at least five 5 years of experience in services and submit professional references.

Late start penalty up to $500 per occurrence. the city may assess up to a 500 penalty per occurrence for such late start and $500 deduction for incomplete cleanup.

Failure to submit completed bid form with all required information will result in disqualification. failure to do so will result in the disqualification of the bid

Cost proposal for the July 4 show not to exceed $25,000. a cost proposal for the july 4 show not to exceed 25, ****

The city may award to one or multiple respondents when determined to provide the best overall value and operational flexibility. Each bid group will be evaluated independently and awarded to the lowest responsive and responsible bidder for that bid group.