Floral Arrangements Government Bids & RFPs

The bid deadline for submission is March 27, 2026, at 4:00 PM CT.

The City of Laredo has a 30-day payment term from the receipt of supplies or completion of services. Discount terms will be computed from the date of receipt and acceptance of supplies or services.

The contract will be awarded to the lowest responsive responsible bidder, in accordance with the provisions of chapters 252 and 271 of the State of Texas Local Government Code.

Bidders are required to submit bids upon the condition that they shall thoroughly examine the specifications, schedule instructions, and other contract documents. They must also make all investigations necessary to thoroughly inform themselves regarding facilities and locations for delivery of materials and equipment.

The City of Laredo shall give written notice to the contractor supplier if the contractor does not provide materials in compliance with specifications and/or within the time schedule specified in the bid, or neglects or refuses to remove rejected materials, or makes an unauthorized assignment. Upon receiving written notification, the contractor must remedy the problem within ten calendar days, or the contract will be immediately canceled.

Samples, when required, must be submitted within the time specified, at no expense to the City of Laredo. If not destroyed or used up during testing, samples will be returned upon request at the bidder's expense.

If any person contemplating submitting a bid is in doubt as to the true meaning of the specifications, they may submit a request for clarification in writing via email seven calendar days prior to the scheduled bid deadline.

The anticipated period of performance shall commence upon contract award and conclude upon completion of postevent cleanup. The anticipated period of performance shall commence upon contract award and conclude upon completion of postevent cleanup.

The contractor should expect payment 30 days after completion of service or 30 days after receipt of electronic invoice at the embassy tegucigalpa payment office, whichever is later. The contractor should expect payment 30 days after completion of service or 30 days after receipt of electronic invoice at the embassy tegucigalpa payment office, whichever is later.

The government intends to select the offer that represents the best value, considering technical capability, cost reasonableness, and past performance. The government intends to select the offer that represents the best value, considering technical capability, cost reasonableness, and past performance.

Offerors must provide evidence that they can provide the necessary personnel, equipment, and financial resources needed to perform the work. Evidence that the offeror can provide the necessary personnel, equipment, and financial resources needed to perform the work.

A preproposal conference will be held on Wednesday, March 18, 2026, at 10:00 a. m. local time at the new embassy compound, Tegucigalpa. The preproposal conference will be held on wednesday, march 18, 2026, at 10:00 a. m. local time at the new embassy compound, tegucigalpa.

The ceremony is tentatively scheduled for Thursday, June 4, 2026, or Thursday, June 11, 2026. The ceremony is tentatively scheduled for thursday, june 4, 2026. the alternate date is thursday, june11, 2026.

Payment shall be made by purchase order via federal credit card. payment shall be made by purchase order via federal credit card.

DOT will evaluate proposals based on the offeror's compliance with DOT's technical plan specifications, past performance, relevant experience, and proposed fixed price. dot will evaluate proposals based upon the following evaluation factors: criterion 1: the plan will be assessed based on the offerors compliance with usdots technical plan specifications and thoroughness of the plan for food and floral arrangements. criterion 2: each offeror shall identify and provide contact information for a minimum of past performance three 3 references for past events, preferably federal agencies, where they have provided similar scope of services within the past 35 years. the quality, dependability, timeliness, and customerrelations provided by the offeror company during the events detailed in these references must be well documented. usdot does explicitly reserve the right not only to directly contact the offerors past performance references, but also the right to look beyond the offerors past performance references and to consider any additional past performance information available to, or obtainable by, usdot. criterion 3: each offeror shall expand on its relevant experience in catering for events experience comparable to the one called for in this solicitation, including the quality, quantity, and calendarlengthoftime of the offerors company and staff. criterion 4: the offerors grand total proposed fixedprice for the cateringproject pricing contemplated in this solicitation.

Each bidder must possess some form of catering license or certification issued by the District of Columbia, Maryland, Virginia, or another American state or local governmental entity. each biddercompany offerorcompany, and this solicitations resulting contract awardee company, must possess, and must include in its proposal submitted to dot in response to this solicitation, some form of cateringlicense or catering certification issued to that company by the district of columbia or by maryland or by virginia or by some other american state or local governmental entity having jurisdiction over the offerorfirm

A pre-proposal site visit is encouraged but not required on March 17, 2026. all prospective offerorcompanies are encouraged butnot required to attend a preproposal dotsitevisit by having not more than two companyrepresentatives report to the west lobby of dots headquarters building at **** new jersey avenue, s. e. , washington, ****, not later than 10: 45 am eastern daylight timeon march 17, 2026.

DOT will not be disclosing the dollar amount of the departments budget for the catering project. dot will not be disclosing the dollaramount of the departments budget for the cateringproject described in this quoterequest solicitation.

The bid notice states that respondents must submit esponses to qualifications, abilities and reputation.