Event Signage Government Bids & RFPs

The bid due date is April 3, 2026, at 5:00 PM PDT. The project start date is July 1, 2026. Draft designs shall be submitted on or before ten business days following the city’s selection of final design, and a final proof shall be submitted on or before ten business days following the city’s selection of the final design. The final artwork will be packaged and sent to the printer per the defined production schedule to be provided by the city staff.

The type of award is lump sum.

The proposer must be able to design and prepare a variety of illustrative and graphics materials, provide videography, editing, and special effect services, collaborate with city staff on magazine issues, develop additional layouts and graphics, coordinate with production companies and vendors, maintain a schedule of work and status updates, discuss project and design ideas with city staff prior to beginning designs, participate in proofing and approval with two or more rounds of edits, package and send final artwork, provide timely and detailed invoices, and provide a hardcopy and electronic version of materials. The proposer must also be available to complete work/edits within 24 hours of request when needed and must, at its sole cost and expense, furnish all facilities, equipment, and software required.

The bid includes a section for liquidated damages, but no specific value or conditions are provided in the excerpt.

The bid does not explicitly require the submission of samples.

The online QA deadline is March 26, 2026, at 5:00 PM PDT.

The anticipated period of performance shall commence upon contract award and conclude upon completion of postevent cleanup. The anticipated period of performance shall commence upon contract award and conclude upon completion of postevent cleanup.

The contractor should expect payment 30 days after completion of service or 30 days after receipt of electronic invoice at the embassy tegucigalpa payment office, whichever is later. The contractor should expect payment 30 days after completion of service or 30 days after receipt of electronic invoice at the embassy tegucigalpa payment office, whichever is later.

The government intends to select the offer that represents the best value, considering technical capability, cost reasonableness, and past performance. The government intends to select the offer that represents the best value, considering technical capability, cost reasonableness, and past performance.

Offerors must provide evidence that they can provide the necessary personnel, equipment, and financial resources needed to perform the work. Evidence that the offeror can provide the necessary personnel, equipment, and financial resources needed to perform the work.

A preproposal conference will be held on Wednesday, March 18, 2026, at 10:00 a. m. local time at the new embassy compound, Tegucigalpa. The preproposal conference will be held on wednesday, march 18, 2026, at 10:00 a. m. local time at the new embassy compound, tegucigalpa.

The bid notice states upcoming mandatory presolicitation conference following a mandatory site walk.

The deadline to submit questions is mar 26th 2026, 4: 00 pm cdt.

The bid notice states the contract term is anticipated to run from May 2026 to April 2027, with the option to extend up to an additional four years in increments determined by the state.