Decoration Lights Government Bids & RFPs

The deadline for proposal submission is Monday, June 1, 2026, at 4:00 p. m. PDT. The bid notice states, Proposals received later than 4:00 p. m. pdt on june 1, 2026 will not be considered.

The bid notice indicates that payment will be made in the normal course of business following receipt of invoice, with a Net 45 days term. The contract states, Payment will be made in the normal course of business following receipt of invoice. Net 45 days.

Proposers shall provide a manufacturer warranty for lighting materials of a minimum of 3 years and a workmanship warranty of a minimum of 2 years. The bid notice states, Proposers shall provide: manufacturer warranty for lighting materials minimum 3 years workmanship warranty minimum 2 years controllerprogramming warranty if applicable.

The city will make a selection based on the evaluation of proposals, with written proposals and interviews evaluated on understanding and approach (0-20 points), company qualifications and experience (0-30 points), ability to meet response time requirements (0-30 points), and proposed compensation (0-20 points), totaling 100 points. The bid notice states, written proposals and interviews will be evaluated based on the following criteria and points: proposal section points understanding and approach to scope 0 20 company qualifications and experience 0 30 ability to meet response time requirements 0 30 proposed compensation 0 20 total 100.

Proposals must include company qualifications and experience, summarizing the business qualifications as they relate to the scope of services and describing past performance in completing similar scopes of services for other public agencies and private entities. The bid notice states, summarize the business qualifications as they relate to the scope of services. describe past performance in completing a similar scope of services for other public agencies and private entities.

A downtown optional walkthrough is scheduled for May 22, 2026, at 3:00 p. m. at Kirkland Pavilion, 25 Lakeshore Plaza, Kirkland, WA ****. The tentative schedule states, downtown optional walkthrough: may 22, 2026 3: 00 p. m. at kirkland pavilion 25 lakeshore plaza, kirkland, wa ****.

Questions regarding the scope of work, evaluation process, or technical aspects of this request should be submitted in writing no later than May 27, 2026, at 4:00 p. m. PST. The bid notice states, questions regarding the scope of work, evaluation process, or technical aspects of this request should be submitted in writing no later than 4: 00 p. m. pst on may 27, 2026.

A contractor response that indicates that any of the requested information in this RFP will only be provided if and when the contractor is selected as the apparently successful contractor is not acceptable and may disqualify the proposal. The bid notice states, a contractor response that indicates that any of the requested information in this rfp will onlybe provided if and when the contractor is selected as the apparently successful contractor is notacceptable, and, at the citys sole discretion, may disqualify the proposal from consideration.

The city has allocated up to $120,000 for this project. The bid notice states, he city has allocated up to 120, 000 for this project.

The selected firm must provide delivery not later than November 1, 2026.

The bidder is required to identify their standard warranty terms and warranty duration for the wreaths and garlands.

Southbury will apply criteria including visual appearance, clarity of attachment design, commitment to long-term life, specificity in descriptions, review of other client comments, bidder experience, compliance with the code of ethics, and project price.

Responses must include company background materials, key personnel qualifications, availability, examples of at least two comparable projects completed within the last five years, references, local knowledge, potential conflicts of interest, and litigation/arbitration history.

Any instance of the contractor violating any provisions of the Code of Ethics/Conflict of Interest Ordinance will be sufficient cause for the town to terminate any or all of the contractor's contracts or pending contracts with the town.

An optional site walk is available for interested firms to request an onsite prebid site walk.

Bidders are required to either provide actual samples of their proposed illuminated wreaths and/or garlands, or provide a live video under dark environment conditions.

The proposal submittal deadline is Wednesday, May 27, 2026, at 10:00 AM. Proposals received after this time will not be accepted. The holiday lights installation is to be completed no later than August 11, 2026. The winter display installation is tentatively scheduled between November 2-13, 2026, with removal by January 20, 2027. Holiday light removal must be completed no later than April 30, 2029. The bid notice states, all proposals must be delivered to and received by owner no later than the due date regardless of postmark date.

The proposer shall submit monthly written requests for payment based on work completed. Requests are due by the first day of each month for consideration at board meetings. Payments may be subject to deductions for proposer's failures. Installation of holiday lighting and removal of holiday lighting will be invoiced on a lump sum basis. Installation and rental of winter displays will also be invoiced on a lump sum basis, with removal incidental to the contract. Maintenance of holiday lighting will be invoiced on a time and materials basis. The owner and park district will be invoiced separately for their respective scopes of work. The bid notice states, he proposer shall submit to owner monthly a written request for payment based on the amount of work completed and services provided since the previous request for payment.

The vendor shall provide a minimum 12-month guaranty covering all labor and materials to correct any work that fails under normal circumstances within the warranty period. The bid notice states, The vendor shall provide a minimum 12month guaranty covering all labor and materials to correct any work that fails under normal circumstances within the warranty period.

Proposals shall be evaluated based on sample winter display submittals, design and visual impact, available display resources, pricing, references and experience, and customer service. The owner reserves the right to choose the overall best proposer according to its criteria. The bid notice states, Proposals shall be evaluated as follows not listed in order of priority: 1. sample winter display submittals recommendations 2. design and visual impact 3. available display resources 4. pricing 5. references and experience 6. customer service.

Proposers must be qualified contractors and demonstrate the capability to provide services required in accordance with the proposal specifications. Proposers with extensive municipal experience will be preferred. The bid notice states, Proposers must be qualified contractors and demonstrate the capability to provide services required in accordance with the proposal specifications.

Proposer shall be solely liable for any fines or civil penalties imposed by any governmental or quasi-governmental agency or body that may arise out of or in connection with proposer's performance or failure to perform the work. The bid notice states, Proposer shall be solely liable for any fines or civil penalties that are imposed by any governmental or quasigovernmental agency or body that may arise, or be alleged to have arisen, out of or in connection with proposers performance of, or failure to perform, the work or any part thereof.

All proposers are strongly encouraged to attend a pre-proposal meeting walk-through on Thursday, May 14, 2026, at 10:00 AM at the Village of Northbrook Village Green Park fountain. The bid notice states, All proposers are strongly encouraged to attend a preproposal meeting walkthough on Thursday, may 14, 2026 at 10:00 a. m. at the village of northbrook village green park fountain at intersection of shermer rd and meadow rd.

As part of their submission, the vendor shall provide sample designs of a winter display for the identified sites. The vendor will also supply a sample of the proposed lights to the village for approval prior to installation. The bid notice states, As part of their submission to this request for proposals, the vendor shall provide sample designs of a winter display for the identified sites.

Questions and inquiries regarding this RFP are due Friday, May 15, 2026, at 3 p. m. An addendum addressing all questions will be issued by 3 p. m. on Tuesday, May 19, 2026. The bid notice states, Questions and inquiries regarding this rfp are due friday, may 15, 2026 at 3 p. m.