This is a request for proposal (RFP) for the supply of road
salt in Vermont. Bidders must submit their proposals electronically by September 22, 2025, 4:30 PM EST. The contract period will be 5 years, with consideration for annual price adjustments. The state will make no attempt to contact interested parties with updated information. It is the responsibility of each bidder to periodically check the webpage for any and all notifications, releases, and addendums associated with this solicitation. The state reserves the right to obtain clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to respond to a request for additional information or clarification could result in rejection of that bidder's proposal. Bidders must price the terms of this solicitation at their best pricing. All equipment pricing is to include FOB delivery to the ordering facility. No request for extra delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless otherwise requested by the state. No charge for packing, shipping, or for any other purpose will be allowed over and above the price quoted. The state will consider the revenue to the state from the lease of state-owned rail beds in evaluating bid proposals. Bidders must include a signed statement in their bid package certifying the percentage of the
salt quoted in each VTrans district that qualifies for the revenue consideration. The state may award one or more contracts and reserves the right to make additional awards to other compliant bidders at any time if such award is deemed to be in the best interest of the state. The state intends to award by garage, not district. Once delivered,
salt will remain at the designated garage unless an emergency situation requires redistribution due to supply and demand, or to ensure compliance with our snow ice control plan. All other considerations being equal, preference will be given to resident bidders of the state and/or to products raised or manufactured in the state. Bidders must complete the certificate of compliance form, which includes questions about non-collusion, contract terms, form of payment, additional purchasers, resident bidder status, executive order **** (climate change considerations), executive order **** (solidarity with the Ukrainian people), domestic preferences, environmental information, and acknowledge receipt of any addenda. Bidders must also submit a quality control plan, test data annually and upon request, and a description of the anti-caking treatment used, the quantity of inhibitor per ton of
salt, and lab procedure method for determining the uniform presence of the anti-cake. The state reserves the right to reject all deliveries for the day if there are contaminants in the
salt. The state reserves the right to reject any and all bids, in whole or in part, with or without cause, and to waive technicalities in submissions. The state also reserves the right to make purchases outside of the awarded contracts where it is deemed in the best interest of the state.