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The University of Houston-Clear Lake is seeking proposals for the maintenance and service of emergency generator systems. The deadline for proposal submission is December 18, 2025, at 3:00 PM CT. A Hub Subcontracting Plan (HSP) is required if the proposal is over $100,000. The contract term is expected to be three years with the option to renew for two additional one-year terms. A pre-proposal meeting is not needed. Inquiries must be submitted via email by December 3, 2025. The university reserves the right to change or extend any and all dates including the due date for proposals for any reason and at any time including after the due date for proposals. The contract will become effective upon the later of the effective date indicated in the contract or the date that all parties have signed the contract. The university has the right to cancel for default all or part of the undelivered portions of this contract if the contractor breaches any of the terms including warranties of contractor or if the contractor becomes insolvent or commits acts of bankruptcy. The university may terminate the contract, without penalty, without cause by giving thirty 30 days written notice of such termination to the contractor. The university will remit payments based on valid and correct invoices no later than 30 calendar days after the later of the goods receipt date, service completion date, and invoice receipt date. The contractor must carry applicable insurance and provide an annual certificate of coverage to the contract coordinator. The contractor must comply with all applicable permits and licenses and all requirements of applicable laws, regulations, and standards required for the operation of the software license. The contractor agrees that at all times its employees will observe and comply with all policies and regulations of the university, including but not limited to parking, safety and security regulations. This contract requires compliance with all university regulations and practices for services provided on the university premises. The contractor, its agents, employees or subcontractors are made aware of, fully informed about, and in full compliance with its obligations under the following regulations, unless otherwise exempt: the contractor shall comply with all applicable rules including without limitation, those relative to environmental quality, safety, fire prevention and noise. The university is a smokefree institution. Smoking, is prohibited in any university building or facility unless otherwise posted. The contractor has the right to use but shall have no right of access to any other facilities. The contractor is responsible for ensuring all its employees, personnel, or representatives entering onto uhcl facilities abide by these provisions.
The bid notice states proposal submittal deadline thursday, december 18, 2025 @3: 00 pm ct.
The bid notice states payments will be made 30 calendar days after the later of invoice receipt, delivery of goods, and completion of services.
The bid notice states a contract may be issued based on the proposals considered the most advantageous to the university.
The bid notice states he maintenance contractor shall have an established company with a minimum of five 5 yearsexperience in power production equipment maintenance.
The bid notice states he university has the right to cancel for default all or part of the undelivered portions of this contract if the contractor breaches any of the terms including warranties of contractor or if the contractor becomes insolvent or commits acts of bankruptcy.
The bid notice states prior to, and as a condition precedent to submitting a proposal, the contractor shall personally visit thecampus buildings that have generator sets and controls and visually inspect the equipment.
The bid notice states inquiries and interpretations deadline wednesday, december 3, 2025 @3: 00 pm ct.
