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The Southern Plains Indian Museum (SPIM) in Anadarko, Oklahoma, requires the replacement of the HVAC system in the Rosemary Ellison Re Gallery. The project includes the installation of a new HVAC system with a humidification system and the removal of the current inoperable unit. The building is approximately 5,900 square feet, with the Re Gallery being about 1,600 square feet. The structure has been tested for lead and asbestos. The contractor must adhere to all EPA and OSHA requirements, submit a detailed plan for worker training, exposure monitoring, and PPE. The scope of work includes examining and repairing existing ductwork, verifying existing systems, and providing an industry-standard warranty on parts and labor. The contractor is responsible for all labor, equipment, materials, and debris disposal to a certified landfill. A contractor's quality control program is required, including job site inspections. Site visits for quality assurance may be coordinated with the agency facility manager. Electrical load requirements must be met, and all connections must be correct for the installed HVAC system. The contractor must inform the contracting officer (CO) and contracting officer's representative (COR) of any safety violations. A test and balance of the HVAC system components is required prior to completion, performed by state-licensed technicians, and a certified report must be provided. Pre-final and final inspections will be conducted jointly. HVAC installations must comply with all applicable state and local codes. Permits, bills of lading, manifests, and disposal documentation are required with final invoice submissions. Work areas must be kept clean at all times. A kickoff meeting will be held to discuss the safety plan. Work will be scheduled at the convenience of the SPIM with 72 hours' notice. Contractor use of premises is limited to approved areas, and project personnel parking is restricted to designated areas. The contractor must comply with various codes and standards, including OSHA, ASTM, NFPA, NEC, UMC, UPC, UL, NSPC, and ASHRAE. Submittals will include warranty, drawings, specifications, equipment product data, project schedule, and jobsite safety handbook. A three-week look-ahead schedule is required weekly. The contractor will provide copies of manifests for debris disposal. Demolished materials must be properly disposed of in compliance with all guidelines and regulations. No explosives or burning of hazardous materials are permitted. The contractor is responsible for repairing any damage incurred. The period of performance is anticipated to be within 60 days after notice to proceed. Points of contact are Michele Hill and Bambi Allen.
The bid notice states that all work is anticipated to be completed within sixty (60) days after notice to proceed is issued award, or as indicated in the proposed schedule.
The bid notice states that the contractor must provide at least an industry standard warranty on parts and labor. Warranties will commence on the date of substantial completion.
The bid notice implies that HVAC technicians must be properly licensed by the state to perform testing and balancing. Certification from organizations like Associated Air Balance Council, Testing Adjusting and Balancing, or National Environmental Balancing Bureau signifies that the technicians possess the expertise and tools to perform these tasks effectively.
The bid notice mentions that the contractor will be responsible for conducting site visits for quality assurance if any subcontractors are utilized, and will coordinate site visits with the agency facility manager.
