Vacuum Health Government Bids & RFPs

Responses must be received no later than Wednesday, May 20, 2026, at **** CST. Responses must be received no later than wednesday, may 20, 2026, at **** cst.

Invoices shall be submitted monthly in arrears. Payments will be made upon verification and acceptance of services by the COR. Invoices shall be submitted monthly in arrears. Payments will be made upon verification and acceptance of services by the cor.

Contractor must have a minimum of five 5 years of experience servicing medical air systems. Technicians must be factory-trained and certified on the specified equipment. Contractor must have a minimum of five 5 years of experience servicing medical air systems. Technicians must be factorytrained and certified on the specified equipment.

Samples for oxygen particulate analysis and medical air dew point analysis are to be taken on each floor in each building. Oxygen particulate analysissamples to be taken on each floor in each building. medical air dew point analysissamples are taken on each floor in each building.

Failure to respond to all questions in this sources sought will determine the interested party as nonresponsive which may affect a setaside decision for a resulting solicitation. Failure to respond to all questions in this sources sought will determine the interested party as nonresponsive which may affect a setaside decision for a resulting solicitation.

The base period of performance begins on 08/01/2026 and ends on 07/31/2027. Option periods extend the contract by 12 months each.

Payment will be made by the Department of Veterans Affairs Financial Services Center. Invoices are to be submitted upon completion and acceptance, in accordance with the Statement of Work.

The contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

Offerors must be registered and certified as an SDVOSB in the SBA database at the time of offer and award. Contractor employees must be ASSE **** certified to perform maintenance and ASSE **** certified for inspection and testing.

Incomplete quotes and offers may be deemed noncompliant. Willfully and intentionally misrepresenting a company's SDVOSB status can lead to debarment.

The estimated period of performance is from July 3, 2026, to July 2, 2027.

Payment will be made by the Department of Veterans Affairs Financial Services Center. Invoices are submitted upon completion and acceptance.

The contractor shall provide a one-year warranty on the integrity of parts and equipment installed supporting the medical gas delivery system.

Contractor shall be certified in ASSE ****, ****, ****, or **** performing inspections must be qualified to at least ASSE ****. Copies of certifications and licenses must be provided prior to award.

Bidders are encouraged to visit the site to confirm equipment, locations, dimensions, and conditions. Contact provided POCs for confirmation of a date and time.

Failure to submit all required documentation and sign the page will render the offer noncompliant and ineligible.

Proposals are due July 16, 2026, no later than 3:00 p. m. PDT. RFP due date: july 16, 2026, no later than 3: 00 p. m. pdt

Payment terms are net 30 days or best offer, after receipt of correct invoice. Payment terms are net 30 days or best offer, after receipt of correct invoice.

Parts shall be warranted against defects for a minimum of ninety (90) days from installation, and labor and workmanship shall be warranted for a minimum of thirty (30) days from service completion. Parts shall be warranted against defects for a minimum of ninety 90 days from installation. Labor and workmanship shall be warranted for a minimum of thirty 30 days from service completion.

The county intends to award a contract to the responsible bidder whose response conforms to the RFP and presents the greatest value to the county. he county intends to award a contract to the bidders responsible whose response conforms to the rfp and whose bid presents the greatest value to the county.

Vendors must demonstrate a minimum of five (5) years of continuous, documented experience providing janitorial equipment parts supply and repair services, including experience servicing floor care equipment and providing similar services in comparable multisite, institutional, or public sector environments. A minimum of five 5 years of continuous, documented experience providing janitorial equipment parts supply and repair services.

There is no prebid conference for this RFP. There is no prebid conference for this rfp.

Protests must be submitted in writing within five (5) business days after the aggrieved person or company knows or should have known of the facts giving rise thereto. The protest shall be submi ed in wri ng to the purchasing agent or designee, within five 5 business days a er such aggrieved person or company knows or should have known of the facts giving rise thereto.

Proposals that do not conform to instructions, late submittals, fax submittals, incomplete proposals, or proposals that do not conform to requirements may be deemed nonresponsive and disqualified. Failure to adhere to the policy of not contacting county personnel may result in disqualification. Proposals that do not conform to the instructions and requirements set forth herein may be deemed nonresponsive and disqualified from further consideration without evaluation.

Responses must be received by July 08, 2026, 10:30 am Central Time.

Payment will be made in accordance with chapter **** of the Texas Government Code, the Texas Prompt Payment Act. Invoices must include the contract or purchase order number and describe the work completed in detail.

The award will be made to the bidder who provides the best value to the state, considering bidder meeting or exceeding requirements, ability to meet performance delivery requirements, and price.

To be considered for award, bidders must submit a comprehensive response which includes all required information and documentation as outlined in this IFB to ensure the bidder meets all requirements, possesses the required experience and qualifications, and has the capacity to provide the goods and/or services described in this IFB.

HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor. Products delivered that fail to meet specifications or are not the actual items awarded on the contract shall be rejected or returned at the vendors expense.

Protest procedures are provided in Texas Administrative Code, Title 1, Part 15, Chapter 391, Subchapter C.

Failure to comply with IFB instructions, submission requirements, or failure to respond to HHSC requests for missing information or corrections by the deadline may result in disqualification. Bidders may be disqualified for unsatisfactory past performance.

The estimated historical spend for the same or similar goods or services is $46,****.