Procurement for supplemental equipment replacement parts, requiring only OEM parts. Bids are due August 20, 2026, at 2:00 PM. Submissions must include an original and digital copy. Non-OEM parts may be accepted under specific conditions. Deliveries are expected within 24 hours of order placement. The county reserves the right to reject any or all bids. Questions must be submitted via email by August 13, 2026.
The awarded vendor shall furnish all materials within twenty-four hours of placement of the order unless an extension is otherwise approved by the county department/division. The awarded vendor shall furnish all materials under the terms of these contractpurchase order specifications within twentyfour hours of placement of the order unless an extension is otherwise approved by the county departmentdivision.
The awarded vendor may expect payment for parts that have been delivered, verified, and accepted within 30 days of receipt of a properly executed invoice. The awarded vendor may expect payment for parts that have been delivered, verified, and accepted within 30 days of receipt of a properly executed invoice.
Bids will be awarded to the responsive and responsible bidder who meets all specifications and offers the highest minimum percent discount from the manufacturer's list price. offers the highest minimum percent discount from the manufacturers list price.
A responsible bidder is a manufacturer, producer, dealer, vendor, or bona fide manufacturer's agent who the county determines has demonstrated judgment and integrity, is of good reputation, experienced in his work, whose record of past performance in the trade is established as satisfactory, and whose financial status is such to provide no risk to the county of Dutchess in its contractual relations. A responsible bidder is a manufacturer, producer, dealer, vendor, or bona fide manufacturers agent who the county determines has demonstrated judgment and integrity, is of good reputation, experienced in his work, whose record of past performance in the trade is established as satisfactory, and whose financial status is such to provide no risk to the county of Dutchess in its contractual relations.
Samples may be requested by the county for the purpose of product evaluation and will be provided at no charge to the county by the vendor. Samples may be requested by the county for the purpose of product evaluation. It is understood that samples will be provided at no charge to the county by the vendor.
Any protest to the division of central services consideration of any bid must be submitted in writing and received by the director of central services no later than five 5 calendar days after the bid award. Any protest to the division of central services consideration of any bid must be submitted in writing and received by the director of central services no later than five 5 calendar days after the bid award.
Failure to indicate the outside of the sealed bid and mailing envelope with required information may result in rejection of the bid as being unresponsive. Failure to do so may result in rejection of the bid as being unresponsive.
