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Proposals are sought for design and management services for an indoor holiday market. Proposals are due October 15, 2025, at 3:00 PM in the purchasing office, City of New Rochelle City Hall. Pre-proposal questions must be submitted by October 2, 2025, at noon. A pre-proposal meeting is scheduled for September 30, 2025, at 10:00 AM. The event will run from November 28 to December 14, 2025. Proposals must include exhibits A, B, C, D, and E. The city reserves the right to amend the RFP based on questions and issues raised. Bidders must comply with state finance law requirements regarding communications during the procurement process. Payment terms are net 30 days after invoice and acceptance of work. Proposals will be evaluated based on experience, qualifications, community enhancement, operational feasibility, community and economic impact, quality and completeness of the proposal, and financial terms. The selected consultant will sign a city of New Rochelle consultant services agreement. The contract will be for the complete performance of the scope of work identified in this RFP. The proposal must remain valid for 90 days from the proposal due date. No charge will be allowed for federal, state, municipal sales, and excise taxes from which the city is exempt. Any deviations from the specifications must be noted and fully explained. The city reserves the right to revise or amend the proposal specifications prior to the proposal due date by written addenda. All city contractors not incorporated in the state of New York shall produce a certificate to do business in the state of New York from the New York Secretary of State prior to executing their contract with the city. The contract agreement resulting from this RFP shall be construed under the laws of the state of New York. All claims, actions, proceedings, and lawsuits brought in connection with, arising out of, related to, or seeking enforcement of this contract agreement shall be brought in the supreme court of the state of New York, Westchester county. The city reserves the right to accept or reject any or all proposals received as a result of this RFP, to negotiate with any or all qualified proposers or to cancel this RFP in part or its entirety, if it is in the best interest of the city to do so.
Sealed proposals will be accepted up until 3:00 PM on October 15, 2025, in the purchasing office, city of new rochelle city hall, 515 north avenue, new rochelle, ****, and mailed to the attention of karin conca, purchasing. Please note spec **** on your outside mail package.
The city of new rochelle shall pay invoices at net 30 days after receipt of invoice and acceptance of work.
The city of new rochelle reserves the right to award this rfp to the respondent who presents a proposal that best meets the requirements listed herein and represents the most beneficial procurement determined by the city. The award of a contract for the described services will be made by the citys rfp evaluation committee. The city will award to the firms who score within the top three 3 as determined by the selection committee. If an agreement is not reached within a reasonable period, the city may pursue negotiations with the next ranked firm or reissue the rfp altogether.
The following list is the minimum qualification requirements: at least 5 years of experience providing similar service firm must be in business for at least 5 years at least three 3 references from clients currentlypreviously served for which similar services have been provided. All references should be for projects completed within the last three years.
An onsite preproposal meeting will be held on 10am september 30, 2025, at new roc garage 4th level lobby in new rochelle, ny. Attendance is not mandatory but is highly encouraged.
