Fold Government Bids & RFPs

The government will award a firm fixed price contract resulting from this combined synopsis solicitation to the responsible quoter whose quote, conforming to the synopsis solicitation, will be most advantageous to the government.

This acquisition is set aside for small business concerns. All responsible sources may submit a quotation.

Bids are due before 2 PM on June 16, 2026. Delivery is requested ASAP after notice of award, receipt of purchase order, or authorized calls for delivery, unless otherwise specified. Bidders guaranteed delivery is days.

County terms of payment are 2 10 net 30. Bidder may offer alternate terms. Prepayments prior to shipment will not be permitted unless specifically stated.

Bidders must include standard manufacturer warranty documentation for the new electric tractor and its batteries. All items delivered must be guaranteed against faulty materials and workmanship.

An award will be made to the bidder that offers the most competitive pricing while adhering to the guidelines of this bid request. The county reserves the right to award this bid based on the lowest net price received with or without tradein credit.

Bidder must be an authorized dealer of the new equipment being offered. The bidder must be prepared, if requested, to present evidence of experience, ability and financial standing.

Failure to deliver items or equipment that do not meet county specifications or are not received within the specified delivery time may be cause for cancellation of the order and vendor declared irresponsible. Any additional costs incurred by the county may be charged to original vendor.

To inspect the surplus unit prior to submitting a bid, please contact Adam Choper at **** to schedule a visit. This visit is optional.

Samples are not required for this bid.

Vendors protesting or disputing bid specifications must do so in writing during the bid opening period prior to the due date to be considered. Such protests must be in the possession of the bureau of purchase and supplies three working days prior to the bids opening.

Failure to complete this bid in its entirety may result in disqualification. Copies obtained from any other source are not considered official documents and will be considered incomplete if missing addenda, if any, resulting in disqualification.

Deliveries are accepted Monday through Friday between 8:00 a. m. and 2:30 p. m. , with the exception of RCOC observed holidays. Deliveries are accepted monday through friday between 8:00 a. m. and 2:30 p. m. , withthe exception of rcoc observed holidays.

Payment shall be approximately 30 days after receipt of goods and correct invoice and all specifications herein being met. Payment shall be approximately 30 days after receipt of goods and correct invoice and all specifications herein being met

Provide all manufacturers warranties applicable to all equipment. If no length is specified, the warranty period will be for one year from the date of delivery. Provide all manufacturers warranties applicable to all equipment included in this scope. If there is no indicationto length of warranty in this section, the warranty period will be for one 1 year from date of delivery.

All awards will be to the offer most advantageous to RCOC with price and other factors considered. The evaluation criteria are the low dollar amount and the best delivery time. All awards will be to the offer most advantageous to rcoc with price and other factors considered. The following evaluation criteria are listed in the order of their relative importance: the low dollar amount, andthe best delivery time.

Offeror must be responsive and responsible and conform in all material aspects to the requirements of the RFQ. Offeror must be responsive and responsible and conform in allmaterial aspects to the requirements of the rfq.

Samples are required. Samples are required.

Illegible submissions will be determined to be nonresponsive. Failure to provide product detail sheets or manufacturer/part number will result in the bid being deemed nonresponsive and rejected. Illegible submissions will be determined to be nonresponsive. Failure to provide will result inbid being deemed nonresponsive and rejected.

Bids must be submitted no later than 12:00 PM EST on June 23, 2025. If the district is officially closed on the scheduled date, the submission deadline will be the next day the district is officially open. as stated in such notice, all bids must be delivered to the purchasing department no later than 12:00 pm on june 23, 2026

Invoices shall be paid on a monthly basis. invoices shall be paid on a monthly basis

Every unit delivered must be guaranteed against faulty material and workmanship for at least one year from the date of delivery. every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from date of delivery.

Bids will be awarded by item to the lowest responsive, responsible bidder that meets all requirements. bids will be awarded by item to the lowest responsive, responsible bidders that meets all the requirements of the specifications.

Vendors must be qualified to supply paper products and supplies. equesting bids from qualified vendors to supply paper products and supplies to the district

Material samples are not required with the bid response, but the school district may require samples of any or all proposed items to be submitted for review prior to the bid award. material samples are not required with the bid response however, the school district may require samples of any or all proposed items be submitted for review prior to the bid award.

Illegible, incomplete, conditional, vague or unclear bids may be rejected. Failure to comply with specifications may result in negative assessment or rejection. illegible, incomplete, conditional, vague or unclear bids may be rejected.

The period of performance for the base period is from 01 Aug 2026 to 30 Nov 2026. Option periods extend performance up to 30 Nov 2030.

Payment will be made by electronic funds transfer. Invoices should be submitted electronically via Wide Area Workflow.

Award will be made to the offeror whose quote represents the best value to the government based on technical and price evaluation.

Offerors must submit valid certificates of competency for employees working on Heintzmann Industries systems.

An optional site visit is scheduled for May 12, 2026. Please reference attachment 5 for site visit instructions.

Failure to meet RFQ requirements, including terms and conditions, representations and certifications, and technical requirements, may result in an offeror being ineligible for award.