Retail Lighting Government Bids & RFPs

The RFQ closing datetime for submissions is Tuesday, June 23, 2026, at 2:00 p. m. All submittals must be delivered to the City Secretary's office at **** E Broad, Mansfield, Texas ****, before this time.

The bid notice states that if awarded, the contractor shall submit their ACH information within ten days of the notice of award, and city payments shall only be paid via ACH.

The bid notice mentions quality assurance and warranty provisions as specified under performance requirements, and that deliverables shall include manufacturer warranties, but does not specify a duration or details for the warranty.

The City of Mansfield reserves the right to award this RFQ to the most qualified respondent or, if in the City's best interest, to multiple respondents. Selection shall be based on demonstrated competence and qualifications in accordance with Texas Government Code Chapter ****.

Minimum qualifications include being authorized to conduct business in Texas, holding all required professional licenses/certifications, at least 5 years of relevant experience with at least 4 comparable projects completed in the past 5 years, qualified key personnel, and the ability to meet insurance requirements. Firms must also demonstrate satisfactory financial and legal standing.

The bid notice mentions that in case of firm default, the City may procure services from other sources and hold the defaulting firm responsible for any excess costs occasioned thereby. It also states that failure to manually sign the SOQ will disqualify it.

A site visit is scheduled for Tuesday, May 19, 2026, at 10:00 a. m. at **** Matlock Road, Mansfield, Texas ****. The notice also mentions a site visit on Tuesday, June 9, 2026, at 10:00 a. m. at 605 E Broad St, Mansfield, TX ****.

A respondent may protest the solicitation process or recommended award by filing a written notice of intent to protest within five calendar days of the date the bidder/proposer knew or should have known of the facts giving rise to the protest. A formal written protest must then be filed within seven calendar days after the notice of intent is filed.

The bid notice states that the commitment to deliver is not later than November 1, 2026.

The bid notice states that bidders are to identify their standard warranty terms and warranty duration.

The bid notice states that Southbury will apply criteria including visual appearance, clarity of attachment design, commitment to long-term life, specificity in descriptions, review of other clients' comments, contact and phone numbers, definition of bidder's span of experience, compliance with Southbury's code of ethics/conflict of interest, and commitment to deliver not later than November 1, 2026, and project price.

The bid notice requires company background materials, qualifications of key personnel, availability, examples of at least two comparable projects completed within the last five years, references, local knowledge, potential conflicts of interest, litigation/arbitration history, proposed scope of work, and professional liability insurance.

The bid notice states that any instance of the contractor violating any provisions of the Code of Ethics/Conflict of Interest Ordinance will be sufficient cause for the town to terminate any or all of the contractor's contracts or pending contracts with the town.

The bid notice mentions an optional site walk and encourages bidders to visit Southbury to inspect the existing poles and power interfaces prior to bidding.

The bid notice states that bidders are required to either provide actual samples of their proposed illuminated wreaths and/or garlands, or provide a live video under dark environment conditions.

The bid notice states that the lighting display will be completed and in working order a minimum of five 5 days prior to our annual holiday lighting on the square which occurs the third 3rd Thursday of November each year. All lighting shall be removed on or about the second 2nd weekend in January.

The city reserves the right to award a contract by individual line items, by group, all or none, or any other combination most advantageous to the city.

The bid notice states that the contractors personnel shall have the qualifications, knowledge, and experience to properly and reliably perform the services described herein.

The deadline to submit a question is 3:00 p. m. local time Wednesday, April 15, 2026.

The bid notice states that All contractors working at fort chaffee must be a licensed commercial contractor registered with the contractors licensing board in arkansas.