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The solicitation is for surgical booms and exam lights for the VA Salt Lake City Health Care System. Quotes are requested, and a written solicitation will not be issued. A site visit is encouraged but not mandatory. All questions must be submitted in writing by 12:00 PM MST, September 22, 2025. Quotes are due by 12:00 PM MST, September 24, 2025, via email only (4MB limit). The government reserves the right to make no award. Buy American vendors are encouraged. Offerors must complete the FAR **** Buy American certificate and include it with their quote. Cut sheets and specification sheets proving the offered product meets all testing specifications must be included. Quotes shall annotate the expected date of delivery. Quotes shall be accompanied by an authorization letter consistent with the requirements of VAAR **** to meet salient characteristics or provide required documents will result in the offer not being considered. The government anticipates awarding a firm-fixed price contract. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC ****, effective May 12, 2025. The NAICS code is 339113. The solicitation is open market unrestricted. The offeror shall submit specifications, cut sheets, or brochures confirming the equal products, including equal products of the brand name manufacturer submitted, meets or exceeds the salient physical, functional, or performance characteristic specified in this solicitation. The products quoted must be identified by brand name, if any, and make or model number. The offeror shall state the required number of calendar days to deliver the item, to include installation, if applicable. The offeror shall complete and submit the included **** Buy American certificate. If the offeror is not an OEM, then the offeror shall submit a verifying authorization letter or other documents from the OEM consistent with the requirements of VAAR 852. 21271c. The government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government considering price and other factors. The evaluation will consider technical capability, price, delivery lead time, Buy American certificate, and authorized distributor letter. Gray market items are not acceptable. Offerors must be registered in SAM at the time of offer submission. All proprietary information shall be clearly and properly marked. The government reserves the right to consider a quotation other than the lowest price that provides additional benefits. Each response must meet the minimum requirements of the solicitation. The government is not requesting or accepting alternate quotations.
Quotes are to be provided to ***@***. *. * no later than 12:00 PM MST, September 24, 2025.
The OEM warranty shall include a 12-month product warranty after the date of project completion to include maintenance support services both remote and onsite. The OEM warranty shall cover replacement parts, spare bulbs, and accessory items for a period of 90 days from the date of project completion. The contractor warrants that all installation services provided under this agreement will be free from defects in workmanship for a period of 12 months from the date of project completion.
The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government considering price and other factors. The following factors shall be used to evaluate quotations: technical capability, price, delivery lead time, submission of Buy American certificate, and submission of authorized distributor letter.
A site visit is not mandatory, but highly encouraged is scheduled for 2:00 PM - 4:00 PM MDT on 9/17/2025 at the VA Salt Lake City VAMC in Salt Lake City, Utah.