State, Department Of- State, Department Of- U. S Embassy The Hague - Agency Bids & RFPs

Justification for using other than full and open competition for acquiring hotel accommodations for a senior USG VIP visit due to security concerns, limited time, and unique requirements. The acquisition is for hotel accommodations and conference facilities at the NH Conference Centre Leeuwenhorst, with an estimated 1,500 room nights. The contracting officer determined the anticipated cost to the government to be fair and reasonable, based on market research, historical data, and successful negotiations. The hotels competitive rates, comprehensive package, and high-quality services provide the best value for the government, ensuring that the needs of the US delegation for the NATO summit 2025 are met within budget. The rates offered during the summit are higher than normal but are still within a reasonable range given the high demand caused by over 40 heads of state delegations staying in the same region. There is a limited number of hotel rooms available due to many other countries delegations staying in the same region and having already contracted many of the hotels.

Justification for using other than full and open competition for acquiring hotel accommodations for a senior high-level USG VIP visit. The urgency of the need, due to security concerns and short turnaround times, necessitates this approach. The proposed contractor (Grand Hotel Huis ter Duin) is deemed qualified and the anticipated cost is fair and reasonable. Other hotels (NH Leeuwenhorst and Two Brothers Beach Hotel) were also considered. No sources expressed interest in writing. No actions are planned to remove barriers to competition for future acquisitions.

Justification for using other than full and open competition for the acquisition of transportation services for a senior high-level USG VIP visit due to security concerns, short turnaround time, and last-minute itinerary changes. The proposed contractor (Sixt BV) possesses unique qualifications, including vehicle availability, size, number, condition, and experience. Other potential contractors were reviewed and found inadequate. The anticipated cost is considered fair and reasonable, despite higher rates than normal, due to high demand in the region. Limited availability of local vehicles and qualified drivers is also a factor. No sources expressed interest in writing. No actions are planned to remove or overcome barriers to competition for future acquisitions.

Justification for using other than full and open competition for the acquisition of transportation services for a senior high-level USG VIP visit due to security concerns, short turnaround time, and last-minute itinerary changes. The proposed contractor (Royal Beuk B. V. ) possesses unique qualifications, including vehicle availability on short notice, sufficient vehicle size and number, excellent vehicle condition, and experience supporting large delegations. Other potential contractors (e. g. , Brouwer Tours, GoHammerhead) were deemed inadequate. Additional contractors (Sixt B. V. and Transvision B. V. ) will also be contracted for additional transportation services. The anticipated cost to the government is deemed fair and reasonable, considering market research, historical data, and successful negotiations, and the high demand due to the NATO summit. Limited availability of local vehicles and qualified drivers due to last-minute confirmation of the VIP visit is also a factor.