City Of Somerville - Ma - Agency Bids & RFPs

Bids are due on July 22, 2026, by 2:00 PM EST. bids due **** by 2: 00pm est

Payments will be made within sixty (60) days from receipt and approval of an invoice. Final invoices are due no later than ninety (90) days from the completion date. Payments due to the vendor will be made withinsixty 60 days from receipt and approval of an invoice. Final invoices from the vendor are due no later than ninety 90 days from the completion date.

The contract shall be awarded to the responsible and responsive bidder submitting the lowest total price. The contract shall be awarded to the responsible and responsive bidder submitting the lowest total price.

The offeror shall include qualifications and experience of the firm or sole proprietor, including the year established, total number of employees, and employees focused on the engagement. Similar past work should be described. The offeror shall include qualifications and experience of the firm or sole proprietor.

The City reserves the right to reject unbalanced, frontloaded, and conditional bids. Failure to comply with certain ordinances may lead to contract cancellation. The city reserves the right to reject unbalanced, frontloaded, and conditional bids.

Questions are due by June 25, 2026, by 2 PM EST. questions due: **** by 2pm est

Bids may be deemed nonresponsive and result in disqualification if all required documents are not present, unless considered a minor informality. An unsigned cover letter or one signed by an unauthorized individual may also lead to disqualification. if all required documents are not present, the bid may be deemed nonresponsive and may result in disqualification of the bid

The bid due date is July 1, 2026, by 3 PM EST. The date of substantial completion is October 31, 2026, and the date of final completion is December 31, 2026.

The document mentions Electronic Funds Transfer (EFT) for payment and that the city will not issue the final check for retainage until the submittal and approval of the maintenance manual and as-built drawings.

The maintenance manual shall include a letter from the contractor stating the period of warranty for all parts, materials, and workmanship, from the date of final completion and a letter from the contractor stating the period of warranty for all systems hvac, irrigation, fire suppression, etc.

The contract shall be awarded to the responsible and eligible bidder submitting the lowest total price.

Bidders must meet minimum quality requirements, including at least 5 years of municipal traffic signal experience, the ability to meet the scope of work and response times, and certification that all employees have completed at least 10 hours of OSHA-approved training in construction safety and health.

Liquidated damages are **** per day. The Somerville Wage Theft Ordinance also outlines penalties.

Failure to submit all required documents, submitting an unsigned cover letter or one signed by an unauthorized individual, or not meeting minimum quality requirements can lead to disqualification.

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