This Request for Proposals (RFP) from the County of Maui Office of the County Clerk seeks proposals for air transportation services for election supplies. The services are required for the primary and general elections in 2026. Two aircraft with two pilots each are needed for each election day to transport supplies from Molokai and Lanai to Kahului. Proposers must demonstrate experience in time-sensitive air cargo transportation, provide safety records, and detail their background and financial stability. The award will be based on best value, considering technical, financial, and logistical factors. Proposals are due by April 30, 2026. Questions must be submitted via email by April 8, 2026. Successful proposers must be registered and compliant with the State of Hawaii tax and labor requirements.
The proposal due date is April 30, 2026, by 4:00 p. m. HST. The primary election is on August 8, 2026, and the general election is on November 3, 2026.
The County of Maui agrees to pay for actual flight time and ground time incurred by the proposer in the collection of election supplies. The fee proposal must include an analysis of compensation components, including hourly rates and potential differential fees.
The award will be made to the responsive, responsible proposer on the basis of best value, which optimizes quality, cost, and efficiency as determined in the evaluation process. The contract will not be awarded solely on the basis of lowest cost.
Proposers must provide a description of their firm, including organization date and incorporation details. They must indicate their classification (local, regional, national, or international) and provide a history of their experience in providing air transportation for time-sensitive cargo, including years in business and safety records. Names of three clients with contact information are required, along with a five-year safety record and a list of lost accounts in the last three years. A description of all litigation or legal proceedings from the past five years is also required.
The proposer understands that failure to meet contract requirements will constitute a breach of contract that may result in suspension or debarment, and the exercise of rights and/or remedies as provided by law.
The bid notice does not mention the submission of samples.
Questions on this solicitation must be submitted by email no later than 12:00 p. m. HST, April 8, 2026.