City Of Rochester Hills - Agency Bids & RFPs

Quotations must be submitted by Tuesday, November 24, 2026 at 4:00 p. m. E. S. T. as stated: no later than the due date of: tuesday, november 24, 2026 at 4:00 p. m. e. s. t.

Payment methods include check minimally 60 days from receipt of order, ACH 45 days from receipt of invoice, or credit card 20 days from receipt of invoice. The quote form asks: please select companys desired payment method.

The quote will be awarded to the vendor whose quote is most advantageous to the city with not only price but also availability of product, location of vendor business, and quality of product considered.

Vendors must not be in arrears or default to the city, and must not be an Iran-linked business under **** PA 517. The document states: No quote will be accepted from, or contract awarded to any person, firm, or corporation that is in arrears or is in default to the city.

Vendors may be required to furnish samples: Vendors may be required to furnish samples and other information necessary to provide the city with information sufficient to evaluate the price, acceptability of product, equivalency of substitutes.

Questions regarding the quote must be made in writing prior to Friday, November 13, 2026 at 12:00 noon E. S. T. The document states: questions regarding the quote must be made in writing prior to friday, november 13, 2026 at 12:00 noon e. s. t.

Quotes with changes, insertions, or omissions may be rejected: any changes, insertions or omissions to the terms and conditions, specifications or any other requirements of this quote, may be considered nonresponsive, and at the option of the city of rochester hills, may result in rejection of the quote.

Delivery is expected as specified in the proposal, with the chassis delivered to the successful upfitter by the city. The proposal must include a timeline with number of days to delivery date. provide timeline with number of days to delivery date.

Payment is made upon inspection and acceptance of the installed body. Payment terms are based on the vendor's selection on the cost proposal form, with options including check (60 days), ACH (45 days), or credit card (20 days). payment shall be made upon inspection and acceptance

Vehicle and all components must have a minimum one-year warranty on parts and labor with $0 deductible. Warranty repairs, service, and parts supplier must be located in the metropolitan Detroit area. all warranties shall have 0 deductible

Proposals are evaluated based on criteria including proposal completeness (5%), comparable projects/references (10%), experience/qualifications (15%), functionality of vehicle (20%), warranty and maintenance services (15%), and cost proposal (35%). cost proposal 35.

Vendors must have an established reputation in contractor body fabrication/installation and be in business for a minimum of 10 years. Must supply products for governmental entities or similar commercial customers and provide at least 5 references. have been in business for a minimum of ten 10 years.

If the contractor neglects to perform work properly, the city may, after 10 days written notice, make good deficiencies and deduct the cost plus 20 percent from payment due. may deduct the cost thereof from the payment due to the contractor plus twenty 20 percent

Questions must be in writing and received prior to 12:00 PM noon EST, Friday, November 13, 2026. all questions must be in writing and made prior to 12:00 p. m. noon est, friday, november 13, 2026

Failure to complete every space on the proposal form may disqualify the proposal. Unauthorized contact of any city department employee may result in rejection. Hardcopy, emailed, faxed, and late submittals will not be accepted. failure to complete every space on the proposal form may disqualify proposal.

Proposals must be submitted electronically via MITN by 3:30 p. m. EST on Tuesday, December 1, 2026. sealed proposals will be received by the city of rochester hills at the purchasing division. . . until exactly 3:30 p. m. est, tuesday, december 1, 2026

Payment is made upon inspection and acceptance of the vehicle. payment shall be made upon inspection and acceptance of the vehicles and equipment specified under these specifications.

Vehicle and all components shall have a minimum one-year warranty on parts and labor. vehicle and all components shall have as a minimum, one year warranty on parts labor

Selection is based on the proposal deemed most advantageous to the city, not solely on lowest price. the lowest price proposed will not guarantee an award recommendation.

Firms must have an established reputation in the field of forestry chip trucks and have been in business for a minimum of ten (10) years. have been in business for a minimum of ten 10 years

If the contractor fails to perform, the city may deduct the cost of making good deficiencies plus twenty percent. may deduct the cost thereof from the payment due to the contractor plus twenty 20 percent for failure to perform.

All questions must be in writing and made prior to 12:00 p. m. noon EST, Friday, November 13, 2026. all questions must be in writing and made prior to 12:00 p. m. noon est, friday, november 13, 2026

Failure to complete every space on the proposal form may disqualify the proposal. failure to complete every space on the proposal form may disqualify proposal.

Proposals must be submitted by Tuesday, November 24, 2026 at 3:00:00 p. m. local time. The document states: submission closing date and time: tuesday, november 24, 2026 at 3: 00: 00 p. m. local time.

Payment is net 30 days after delivery and final acceptance. The document states: payment will be remitted net 30 days following receipt of a correct invoice, and the citys payable schedule.

A full two-year bumper-to-bumper unlimited mileage warranty is required. The document states: ambulances bid price shall include a full two 2 year bumper to bumper unlimited mileage warranty beginning at date of acceptance.

Best value evaluation with weighted criteria. The document states: technical design and specification compliance 35. . . experience and qualifications 20. . . service, warranty, and evt support 20. . . cost proposal 25.

Proposers must provide at least three municipal fire department or EMS agency references. The document states: provide a list of at least three 3 municipal fire departments or ems agencies that have purchased similar type i custom ambulances from your firm within the last five 5 years.

An optional onsite prebuild meeting is available. The document states: the contractor shall provide a separate, itemized cost in their schedule of charges attachment a for an optional onsite prebuild conference at the manufacturers primary production facility.

Inquiries must be received by November 10, 2026 at noon. The document states: inquires received after tuesday, november 10, 2026 at 12: 00 noon, will not be considered.

Proposals not including all required information or not in divided format may be rejected. The document states: proposals not including all the information below or not in divided format as noted may be rejected.