Propane Government Bids & RFPs

The bid notice states that contractors shall deliver products ordered within twenty-four (24) hours of when the contractor receives the order. For automatic delivery participants, contractors must ensure they are kept supplied at all times and will not be allowed to run out of product. The contract period for delivery is from May 28, 2026, through March 14, 2027.

The bid notice states that participants shall have thirty (30) days following their receipt of acceptable invoices to pay the contractor.

The bid notice states that the contractor shall expressly represent, warrant, and agree that all product, services, or work provided or performed relative to this contract will conform in all respects to the specifications in this contract, be fit for the purpose or purposes of intended use, conform to all applicable federal, state, and local laws and regulations, and be new, of good quality, merchantable, best suited for the intended purposes, and free from defects of any kind or nature whatsoever.

The bid notice states that bid awards are based on the lowest unit fixed price per gallon or lowest fixed addon price per gallon, as appropriate. However, each municipality reserves the right to withdraw from the bid process if the municipality wishes to not contract with the lowest bidder at its own discretion. GPCG reserves the right to accept or reject any or all offers, cancel the request for offers and to submit another request for offers, whichever is in its best interests.

The bid notice states that contractors will have a minimum of two years of directly related experience, must be able to demonstrate the ability to supply the quantities required in this bid, and will furnish a list of references if so requested by the GPCG. Additionally, all bidders must furnish a certificate of insurance with their bid.

The bid notice states that if the contractor fails to fulfill its obligations under this contract and on time, or otherwise violates any provision of this contract, the participants may terminate the contract by written notice to the contractor. The participants shall pay the contractor fair equitable compensation for satisfactory performance prior to receipt of notice of termination less the amount of damages caused by the contractor's breach. If the damages are more than the compensation payable to the contractor, the contractor will remain liable after termination and the participants may collect damages, including costs of collection and reasonable attorney fees. If any participants heating system malfunctions as a direct result of fuel that does not conform to any of the above specifications, the vendor will be required to pay all costs incurred to repair the heating system including legal fees necessary to enforce this requirement. In the event that a contractor allows any participant who is on an automatic fill basis to run out of product, the contractor shall automatically provide a 100% credit for that fill, plus all costs for any furnace service necessary due to failure of contractor to supply product.

The bid notice states that failure to provide proof of insurance coverage may result in automatic rejection of bid. Failure to supply a requested bond or letter of credit shall constitute a material breach of the contract and GPCG and/or the participants, at their discretion, may terminate the contract. If information for required sales reports is not received by April 14, 2027, GPCG reserves the right to restrict the contractor from participating in any future bids. Violations by contractors regarding equal opportunity may mean an automatic breach of contract.

The bid notice states that all quote responses must be received no later than 16:00 CST on Friday, May 22, 2026. all quote responses must be received no later than 11:00 a. m. cst on friday, 15 may 2026. and extend the proposal due date to 16:00 cst on may 22, 2026.

The bid notice states that the government will not authorize advance payments for these services and payment will be made upon the completion and acceptance of the work as specified in the contract. please be advised that the government will not authorize advance payments for these servicespayment will be made upon the completion and acceptance of the work as specified in the contract.

The bid notice states that the government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. he government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered.

The bid notice states that quotes will be evaluated on the offerors corporate experience and operational capability to efficiently deliver the required services, and proof that technicians meet all necessary qualification standards. quotes will be evaluated on the offerors corporate experience and operational capability to efficiently deliver the required services. . . . alongside proof that technicians meet all necessary qualification standards.