Government Support Services, Division Of - De - Agency Bids & RFPs

The proposal response must be submitted through the online bid submission portal by May 20, 2026, 3:00 PM local time.

The state will pay the vendor monthly, within thirty 30 days of receipt of the vendors billing, the amount which is legitimately earned by the vendor, and supported by payroll data and an itemized accounting of reasonable reimbursable direct nonsalary costs. Final settlement will be made within thirty 30 days from the date of final written state acceptance of the work and services.

The successful vendors shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance.

The proposal evaluation committee will assign points based on vendor qualification (60 points), service capability and support (60 points), staff background and experience (50 points), service coverage and scope of services offered (50 points), methodology (40 points), price proposal (100 points), and references (10 points), for a total of 370 points.

Vendors must hold a valid Delaware State Fire Marshal Class 1 license and obtain all required city and local permits. Only qualified and certified technicians shall perform inspections, testing, or service.

Failure to comply with the state of Delaware licensing requirements may subject your organization to applicable fines and/or interest penalties. Violation of background check conditions may subject the vendor to penalty, including contract cancellation for cause.

Samples or brochures may be required by the agency for evaluation purposes.

Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, no later than ten 10 calendar days prior to the time set for opening of the proposals.

The deadline to respond to this Request for Proposal (RFP) is May 19, 2026, by 3:00 PM local time. Proposals must be submitted through the online bid submission portal. The bid notice states, proposals due nlt may 19, 2026 by 3:00 pm local time.

The bid notice states that agencies will make every effort to achieve available discount opportunities under this contract and that vendors shall be required to report semiannually opportunities to enhance the discounts achieved. For each purchase order issued, the state will pay the vendor monthly, within thirty (30) days of receipt of the vendor's billing. The bid notice states, For each p. o. issued as part of this contract, the state will pay vendor monthly, within thirty 30 days of receipt of the vendors billing, the amount which is legitimately earned by the vendor.

The successful vendors shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance. The bid notice states, The successful vendors shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance.

The contract will be awarded to the most responsible and responsive vendor who best meets the terms and conditions of the proposal, based on criteria including company experience, capability to meet product delivery schedules and locations, references, and pricing. The bid notice states, government support services shall award this contract to the most responsible and responsive vendor who best meets the terms and conditions of the proposal.

Vendors must provide at least three business references, financial information including balance sheets and income statements for the past three years, and a detailed description of how they will provide the goods and services. The bid notice states, Provide at least three 3 business references consisting of current or previous customers of similar scope and value, using the provided business reference form. and Financial information: Balance sheets and income statements for the past three years.

A late delivery penalty of 1% of the price per ton for each day of delay beyond the seven-day period specified will be imposed. The bid notice states, Late delivery penalty. In the event delivery is not completed within the specified time, a reduction of 1 of the price per ton for each ton not delivered shall be imposed for each day delay in excess of the seven day period specified above.

A mandatory pre-bid meeting has not been established for this request for proposal. The bid notice states, A mandatory prebid meeting has not been established for this request for proposal.

Samples or brochures may be required by the agency for evaluation purposes. The bid notice states, Samples or brochures may be required by the agency for evaluation purposes.

Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, no later than ten (10) calendar days prior to the time set for opening of the proposals. The bid notice states, Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the designated contact, in writing, no later than ten 10 calendar days prior to the time set for opening of the proposals.

The bid submission deadline is April 29, 2026, at 3:00 PM local time. Normal deliveries are expected within 48 hours of the order date and time.

The bid notice states that agencies will authorize and process payment for each invoice within thirty (30) days after the date of receipt of a correct invoice. The contractor or vendor must accept full payment by procurement credit card and/or other electronic means at the state's option, without imposing any additional fees, costs, or conditions.

The successful bidders shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance.

Government Support Services shall award this contract to the lowest responsible and responsive bidders who best meets the terms and conditions of the bid. The award will be made on the basis of price, product evaluation, and prior history of service and capability.

Bidders are required to fully acquaint themselves as to state procurement laws and regulations prior to submitting a bid. The submission of a bid shall be conclusive evidence that the bidder has examined the conditions, quality and quantities of the material to be furnished, and the requirements of the special provisions and the contract.

If the successful bidder fails to execute the required contract and bond within twenty days after the date of official notice of the award of the contract, its bid response guaranty shall immediately become forfeited as liquidated damages. Contractors who repeatedly allow a tank on automatic delivery to run out of fuel shall be liable for all costs incurred for the repair of the tank and associated equipment.

The bid notice does not mention any requirement for a site visit.

Samples or brochures may be required by the agency for evaluation purposes. They shall be such as to permit the agency to compare and determine if the item offered complies with the intent of the specifications.

Written questions are due no later than April 9, 2026, 3:00 PM local time.

The deadline to respond to this Invitation to Bid is May 5, 2026, at 3:00 pm local time. Bids must be submitted through the online bid submission portal. The contract period is for two years from September 15, 2026, through September 30, 2028, with the possibility of three additional one-year extension periods.

Agencies will authorize and process invoices for payment within thirty (30) days after the date of receipt of a correct invoice. The contractor must accept full payment by procurement credit card and/or other electronic means at the state's option, without imposing any additional fees, costs, or conditions.

The successful bidder shall be required to extend any policy guarantee usually offered to the general public, federal, state, county, or municipal governments, on material in this contract against defective material, workmanship, and performance. Vendors must honor all manufacturer warranties and guarantee all products offered. If a warranty extends beyond the term of this contract, the vendor must agree to provide warranty services throughout the life of the warranty.

Government Support Services shall award this contract to the lowest responsible and responsive bidders who best meets the terms and conditions of the bid. The award will be made on the basis of price, product evaluation, and prior history of service and capability.

Bidders are required to fully acquaint themselves as to state procurement laws and regulations prior to submitting a bid. Vendors should have demonstrated experience in providing proposed products and services. The state will enter into a contract with the successful vendors, who shall be responsible for all products and services as required by this ITB. Subcontractors, if any, shall be clearly identified in the vendor's bid and are subject to the approval and acceptance of Government Support Services.

Failure to comply with the State of Delaware licensing requirements may subject your organization to applicable fines and/or interest penalties. Failure to provide the mandatory monthly usage report in the required format may result in corrective action, up to and including the possible cancellation of the award. Failure to provide the report with the minimum required information may also negate any contract extension clauses. Vendors who are determined to be in default of this mandatory report requirement may have such conduct considered against them in the assessment of responsibility in the evaluation of future bids.

Samples or brochures may be required by the agency for evaluation purposes. They shall be such as to permit the agency to compare and determine if the item offered complies with the intent of the specifications.

Written questions are due no later than April 14, 2026, 4:00 pm local time. Written answers will be posted by April 21, 2026, 4:00 pm local time.